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Administrative Assistant
$40k-50k (estimate)
Full Time
2 Days Ago
McMillen Health is Hiring an Administrative Assistant Near Fort Wayne, IN
Job Description
Job Description
Position Overview: The Administrative Assistant is a key member of McMillen Health’s programming team, providing essential support to ensure smooth day-to-day operations. This role involves a variety of administrative tasks and requires strong organizational, communication, and multitasking skills.
Key Responsibilities:
- Office Management:
- Manage incoming calls, emails, and correspondence, redirecting inquiries as necessary.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Database and Records Management:
- Maintain accurate and up-to-date records in the reservation system.
- Ensure data integrity and confidentiality in accordance with organizational policies.
- Calendar and Meeting Management:
- Coordinate schedules and arrange meetings, appointments, and events for Director of Educational Services and as needed for Education Department and community.
- Prepare meeting agendas, take minutes, and distribute relevant materials as needed.
- Assist with scheduling and logistics for committee and education department meetings.
- Administrative Support:
- Provide general administrative support to Director of Educational Services, including word processing, filing, and photocopying.
- Assist with basic financial tasks such as processing invoices and preparing purchase authorizations.
- Assist with mailings, including drafting emails or printing correspondence.
- Event Coordination:
- Support the planning, coordination, and execution of community projects.
- Assist with scheduling as needed, catering arrangements, guest communication, and logistical coordination.
- Help recruit and coordinate staff for projects as needed.
- Communication and Correspondence:
- Serve as a point of contact for internal and external stakeholders, providing courteous and professional assistance.
- Draft and proofread correspondence, reports, and presentations as assigned.
- Maintain and update contact lists, ensuring accuracy and completeness.
- Documentation:
- Maintain and organize physical and digital files, ensuring easy access to important documents and information.
- Help prepare documentation for grant applications and reporting requirements.
Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Previous experience in administrative support roles, preferably in a non-profit or similar setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both verbal and written, with a customer service orientation.
- Attention to detail and accuracy in data entry, record-keeping, and document preparation.
- Ability to work independently with minimal supervision and collaborate effectively in a team environment.
- Commitment to the mission and values of McMillen Health.
- Valid Driver’s License
Job Summary
JOB TYPE
Full Time
SALARY
$40k-50k (estimate)
POST DATE
06/16/2024
EXPIRATION DATE
07/01/2024
WEBSITE
mcmillenhealth.org
HEADQUARTERS
Fort Wayne, IN
SIZE
<25
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