A New York Senator’s office is seeking an organized, detail-oriented, and dependable person to join their team in the District Office located in the Bronx. The Special Assistant manages the Senator’s calendar and ensures everything runs smoothly in our busy office. This individual receives and responds to event invitations, meeting requests and any other requests that come through the office, coordinating with both the Albany and District Offices.
The Special Assistant maintains positive communications with staff, local organizations, non-profits, lobbying firms and constituents. In our office, the Special Assistant is our go-to person when we need to know what is going on and when.
Responsibilities include:

• Reviewing and logging all scheduling requests received by the Senator’s office from interest groups, organizations, constituents, and other stakeholders
• Meeting with the Senator and/or Chief of Staff regularly to discuss requests, review the schedule, and troubleshoot any potential scheduling conflicts
• Creating and editing all calendar entries in Google calendar, once scheduling decisions are made in consultation with Senator and/or Chief of Staff
• Managing the Senator’s schedule including meetings, events, conferences, travel planning, interviews, and appearances so the Senator knows where to go and when
• Ensuring everything in the office runs smoothly by assigning meetings and events to appropriate staff members when needed and preparing staff/the Senator with important information such as directions, meeting materials, and zoom links
• Managing the front of the office and incoming calls
• Performing constituent intake and referring constituents to service providers when appropriate
• Planning, executing, and staffing special events, forums, town halls, and roundtables
• Developing and maintaining an organized database of community leaders, civic organizations, block/residential associations, advocates, lobbyists, and city/state/federal government offices and individual constituents
• Spreading awareness of significant community events by sharing the information with staff to promote on the Senator’s communications platforms
• Responding to inevitable changes with flexibility and maintaining positive communications with office contacts
• Representing or accompanying the Senator at community events and meetings, such as press conferences, briefings, ribbon cuttings, etc.
• Conducting other duties as assigned

Interested candidates should submit a cover letter and a resume to the Hiring Coordinator at persmail@nysenate.gov. Submissions without a cover letter will not be considered.

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.