Salary : $63,107.20 - $85,904.00 Annually

Location : Seattle Skills Center, WA

Job Type : Part-Time

Job Number : 23390

Department : Seattle Skills Center

Opening Date : 02 / 27 / 2024

Closing Date : 3 / 5 / 2024 5 : 00 PM Pacific

Subject Area : N / A - THIS IS NOT A TEACHING POSITION

FTE : 0.5

Overview of Position

Supplemental Information about the . 5 Fiscal Specialist, Seattle Skills Center :

Fiscal Specialist, .5 FTE (half-time)

Please note, since this is a half-time position, the salary is half of the $60,673.60 - $82,596.80 range listed on the original job ad, so it should read : $30,336.

80 - $41,298.40. The Skills Center principal can request a salary estimate for candidates from HR.

Supplemental Information Regarding the Responsibilities, Functions, and Duties of the Seattle Skills Center Fiscal Specialist :

In addition to the SPS "General Summary and Essential and Other Functions" listed below, due to the unique nature of the Seattle Skills Center, there are additional responsibilities, functions, and duties related to the role Skills Center Fiscal Specialist.

Background on the Seattle Skills Center :

The Seattle Skills Center is a half-day option high school that provides advanced Career and Technical Education courses at several locations around the district.

The Seattle Skills Center plays a crucial role in supporting students who may be relying on the classes and training we provide to stay on track to graduate or to prepare for college and career after high school.

Since we serve students from all over the district at several locations, and support district-provided transportation to increase student access, there can be complex and fast-paced logistical challenges on a daily basis.

Our diverse student population relies on us to help them access these programs that may be critical for their next steps in life after high school.

Location :

While the position will start out being located at the John Stanford Center for Educational Excellence (JSCEE), as the Skills Center grows and we explore new campus locations, the Fiscal Specialist may be located at one of our program locations, like the Skills Center building next to Washington Middle School where Auto Technology and Firefighting are taught.

Additional Responsibilities, Functions, and Duties :

Additional functions include some daily operations support, for example, assisting in tracking and supporting student transportation, answering the office phone, and checking the Skills Center email.

Due to the high number of grants and reliance on these funds for purchases of equipment, tools, materials, and other expenses, managing and tracking grant funds, making payments, and documenting expenditures effectively will be critical.

Similarly, the grant applications we complete to obtain these funds have tight deadlines and often require a team effort to complete, including data from previous grant expenditures, so being able to contribute to the successful completion of grant applications and required grant reports will be important.

Other tasks connected to the work of Skills Center Fiscal Specialist will be related to helping to create and manage contracts, leases, and MOUs and tracking deadlines and payments for these agreements.

Work hours and schedule :

Given that this is a .5 (half time) position, a weekly schedule will be determined by the principal after getting feedback from the staff member.

Seattle Skills Center classes are in session every school day from 8 : 50am to 3 : 15pm, and in the summer (typically the month of July) for similar hours.

The Skills Center office is usually open from around 8 : 00am to around 4 : 30pm. While it might be beneficial for the .

5 Fiscal Specialist to be available for 5 half-days, it may be possible to set up a schedule of two full days and one half day per week.

It is likely there will be opportunities for paid extra time, depending on budget and enrollment.

The job of High School Fiscal Specialist is done for the purpose / s of providing an array of fiscal services for the high schools funds, including building fund, ASB, all grants and endowments;

conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

Directly supports the Principal on building funding budget.

Essential Functions

Assists budget committee in analyzing building fund (e.g. analyze past data, current needs, size of enrollment, staffing needs, etc.

for the purpose of allocating funding for school operations for the coming year.

Collects funds from classroom and student activities (e.g. lab fees, art fees, wood shop fees, workbooks, field trips, library fees, etc.

for the purpose of ensuring the accuracy and timely completion of transactions.

• Compiles spreadsheets of deposits to building fund for the purpose of reconciling that the appropriate monies are broken out and moved to the current funds.
• Establishes bookkeeping processes at the beginning of each year (e.g. sets up all budgets, filing systems, general funds, ASB books, etc.

for the purpose of facilitating data entry during the school year.

Maintains financial records related to student activities and / or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.

for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.

• Maintains multiple checking accounts and reconciles deposits; reports to Principal and accounting.
• Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fund raisers, bookstore, athletic department, student clubs, etc.

for the purpose of providing services within established guidelines.

Monitors the Saal Hass school scholarship fund (e.g. auditing funds, evaluating matching programs, making bank deposit, paying bills, etc.

for the purpose of reconciling fund with the foundation and the school.

• Deals with vendors at all levels to order school supplies (e.g. create invoice, check in shipment, stamp books, etc.) for the purpose of maintaining supplies for the school use.
• Oversees Compliance of ASB functions and fundraisers for the purpose of ensuring that activities are appropriate and meet high school fundraiser criteria and State and District rules.
• Prepares written materials and electronic financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.

for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and / or administrative requirements.

• Process requests from teachers and principal regarding overtime for the purpose of ensuring that appropriate codes are applied.
• Processes financial information (e.g. purchase orders, check requisitions, bank deposits, etc.) for the purpose of updating and distributing information, authorizing for action and / or complying with established accounting practices.
• Reconciles end-of-year students and teachers outstanding fines, invoices, and fees for the purpose of ensuring that all financial responsibilities are met and that seniors meet the requirement to graduate.
• Researches discrepancies of financial topics and / or documentation (e.g. purchase orders, invoices, statements, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries of the principal, teachers and students regarding the availability of funds in specific areas and suggests alternatives funds if money is needed for the purpose of ensuring that the project or school need is funded.
• May transport money for the purpose of having the proper funds available at school sites to make change.

OTHER FUNCTIONS :

• Participates meetings, trainings, workshops, seminars, conferences, etc (e.g. .) for the purpose of conveying and / or gathering information required to perform job functions.
• Performs related duties consistent with the scope of the position.

REPORTING RELATIONSHIPS

Reports to the High School Principal or his / her designee; works collaboratively with building staff and central staff; acts as a resource to staff, students, parents, funding source representatives, and the public;

some positions may have student helpers.

KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge is required to perform algebra and / or geometry; read a variety of manuals, write documents following prescribed formats, and / or present information to others;

and understand complex, multi-step written and oral instructions.

Specific knowledge required to satisfactorily perform the functions of the job includes : standard accounting / bookkeeping principles and practices;

standard office machines, methods and practices of office operations; and basic computer applications.

• Skills are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
• Specific skills required to satisfactorily perform the functions of the job include : operating standard office equipment;

performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.

Ability is required to schedule a number of activities, meetings, and / or events; gather, collate, and / or classify data;

and use job-related equipment.

Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes;

and operate equipment using standardized methods.

• In working with others, problem solving is required to identify issues and create action plans.
• Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited.
• Specific abilities required to satisfactorily perform the functions of the job include : being attentive to detail; communicating with diverse groups;

meeting deadlines and schedules; working with frequent interruptions; and working with detailed information / data.

RESPONSIBILITY :

Responsibilities include : working under limited supervision following standardized practices and / or methods; leading, guiding, and / or coordinating others;

and supervising the use of funds. Utilization of resources from other work units is often required to perform the job's functions.

There is a continual opportunity to impact the Organization's services.

WORKING ENVIRONMENT :

The usual and customary methods of performing the job's functions require the following physical demands : some lifting, carrying, pushing, and / or pulling;

and some fine finger dexterity. Generally the job requires 80% sitting, % walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Typical Qualifications

EDUCATION :

High school diploma or GED equivalent and two (2) years of college or business school which included coursework in accounting, bookkeeping and computerized posting and tracking.

YEARS OF RELEVANT EXPERIENCE :

Four (4) years of work experience in accounting / bookkeeping, using a computerized system to track, post, reconcile, and run reports on account information.

SUBSTITUTION :

Additional years of qualifying work experience may substitute for the two (2) years of college or business school on a year-for-year basis.

PREFERRED :

Familiarity with Microsoft Office (Word, Excel, Powerpoint), SAP and eSIS. REQUIRED TESTING :

Pass the following skills tests : Basic Windows and Word, Intermediate Excel & Alphanumeric Data Entry; standard 10-key. CERTIFICATES & LICENSES :

Valid State of Washington Driver's License CONTINUING EDUCATION / TRAINING :

WASBO training on ASB rules and regulations CLEARANCES : Criminal Justice Fingerprint

Background Clearance

Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB).

Click for an overview of available benefit options.

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31).

Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.

Salary Schedule

Please find the salary schedule associated with this role and others like it

Have you earned a high school diploma or GED equivalent?

How many years of college or business school have you completed which included coursework in accounting and / or bookkeeping?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• More than 5 years

How many years of work experience do you have in accounting / bookkeeping, using a computerized system to track, post, reconcile, and run reports on account information?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• More than 5 years

Are you a current Seattle Public Schools classified SAEOP employee in a permanent FTE position?

Are you a current Seattle Public Schools classified SAEOP substitute?

Please summarize what best qualifies you for this position.

Required Question

Last updated : 2024-03-04