Proven experience in office management or administrative roles
Strong organizational skills with the ability to multitask and prioritize tasks effectively

We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be the first point of contact for all customer relations. To be successful as an Office Administrator you should be able to ensure smooth and efficient daily communications with the ability to work in a fast-paced environment.

The Office Administrator reports to the Director of Operations

Responsibilities:

• Answers all incoming phone calls professionally and efficiently
• Welcomes visitors and directs them to the relevant office/personnel
• Provides administrative support for the Director of Operations and other departments as assigned
• Responsible for daily filing of customer invoices/credit applications/vendor invoices which includes creation of all new customer/vendor folders and labels
• Responsible for annual purging of previous year’s files
• Responsible for tracking, ordering, organizing and replenishing office supplies
• Responsible for ordering company logo merchandise and business cards
• Responsible for daily USPS and Amazon distribution to the appropriate party
• Responsible for weekly customer invoice mailing
• Responsible for daily maintenance of customer portals which includes order entry and invoicing
• Responsible for postage machine including postage replenishment
• Assist with SAGE CRM daily task requests
• Responsible for tracking daily stock adjustments for conversions
• Responsible for entry of customer alias part numbers in SAGE
• Responsible for coordinating and sending any marketing material to customers per request
• Responsible for developing and publishing the monthly company newsletter
• Assists with intranet site
• Assists with special event coordination and maintaining giveaways
• Responsible for updating and publishing phone distribution list
• Coordinating, tracking, and mailing employee birthday and anniversary cards
• Responsible for new employee welcome kits (3-ring binders, training materials)

Other Duties:

• Back-up for Operations Administrator
• Assist with drop ship receipt of goods/receipt of invoice and customer invoicing
• Assist with daily customer invoicing
• Assist warehouse with Prop 65 bag and label preparation
• Assist with processing daily stock adjustments for conversions
• Assist with Vendor order confirmation date entry within SAGE

Skills and Educational Requirements

• High School Diploma
• Minimum 2 years of administrative experience - necessary
• Minimum 1 year of accounting experience - preferred
• Advanced skills in Microsoft Office (Excel and Outlook - necessary)
• Strong computer skills with increased navigational knowledge
• Strong organizational and administrative skills
• Excellent communications skills, both written and verbal
• Ability to maintain confidentiality
• Detail oriented with strong analytical and problem-solving skills
• Ability to work on multiple projects at a time with good time management skills
• Ability to work with people at all levels with independence in opinion and integrity
• Approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration
• Looks for ways to improve and promote customer excellence
• Dependable and arrives to work on time, ensures work responsibilities are covered in advance when scheduling a planned absence
• Volunteers readily and offers help when needed

Physical and Time Demands

• The ability to work full time (40 hours per week)
• The ability to work on a computer and telephone.
• The ability to spend 85% of the work hours sitting at a desk.
• The ability to spend 15% of the work hours in the warehouse standing, walking, bending, and climbing on ladders.
• The ability to lift 30 pounds.

This is a full-time position with regular office hours. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume highlighting your relevant experience.

Sealcon provides meaningful benefits to our employees. We offer a competitive benefit package which includes medical, dental, vision, simplified employee pension, paid leave (vacation, sick, personal, holiday), quarterly bonuses.

EOE

NO RECRUITERS PLEASE

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to Relocate:

• Centennial, CO 80112: Relocate before starting work (Required)

Work Location: In person