Executive Assistant

Location: Middletown, RI

Facility: SEACORP facility

Business Area: Executive

Primary Duties and Responsibilities:

Job Summary: The Executive Assistant will provide comprehensive administrative and project-level support for the President to ensure efficient accomplishment of procedural tasks and company initiatives, as well as efficient time management of the President’s schedule. This on-premise role also is actively engaged in the administration of the Quality Management System and Event Planning, and as point of entry presence for the SEACORP’s corporate headquarters location. The ideal candidate has exceptional organizational skills, demonstrated interpersonal savviness and clear presence of mind in demanding situations.
Duties and Responsibilities:

• Manages the President’s calendar and independently schedules appointments.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies the President when requested.
• Provides exemplary point of contact services for business partners, customers, dignitaries, and the public who are visiting the corporate office; screens incoming calls and correspondence and responds independently within scope of authority.
• Manages internal and external events programs such as employee parties, leadership meetings, dignitary celebrations, customer events, and Holiday Adopt-A-Family.
• Ensures the corporate office is prepared to host any visitors, including small business meetings and formal events.
• Composes and prepares confidential correspondence, reports, and other complex documents.
• Purchases procedural requirements for Executives and manages expense reporting.
• In support of the Quality Management System (QMS), ensures SharePoint site is updated with the latest procedures, reviews supplier approval audits and maintains internal audit logs.
• Maintains awareness and compliance with company policies and procedures as defined in the SEACORP handbook, Code of Conduct and Quality Management System (QMS).
• Any other duties or tasks as assigned.

Qualifications:

Education: Minimum of a High School Diploma / GED / Vocational School Diploma required.

Experience: Minimum of 3 years of executive administrative assistant experience preferred; ability to obtain a security clearance desired.

As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Travel: None

Clearance: Secret

Work Environment & Physical Demands: Office & Computer Laboratories - Sitting, standing, extended periods of time using a mouse and keyboard and viewing computer screens. Infrequent lifting of <40lbs. Movement between points within the same office or between buildings. Work is performed in generally consistent environmental conditions with some seasonality for temperature differences and lighting.

Successful candidates will enjoy competitive wages and a very rich benefit program, including:

• Medical Benefits: Choice of two medical insurance programs through Blue Cross & Blue Shield.
• Dental Benefits: A best in class Dental Insurance Plan through Delta Dental.
• Vision Benefits: An excellent Vision Benefit providing discounts and allowances for prescription glasses and contact lenses.
• Retirement Benefits: A qualified 401(k) Retirement Savings Account with a generous employer matching contribution up to 8% of your eligible compensation.
• Life Insurance Benefits: Employer paid Life and Accidental Death & Dismemberment Insurance equal to your annual salary. Supplemental coverage is available for you and qualified family members as well as Supplemental Short-Term and Long-Term Disability Insurance.
• Additional Benefits: Ten (10) Paid Holidays per year (including 2 floating Holidays), a generous Paid Time Off (PTO) program; Tuition Reimbursement, and Referral Bonuses.

Undersea, on the surface, or in the air, SEACORP leverages its software and engineering expertise to deliver cutting edge warfare systems.

SEACORP is a proud Equal Opportunity Employer and complies with all applicable federal, state and local fair employment practices laws. SEACORP strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, sexual orientation, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law.