SUMMARY: The Human Resources Clerk will be responsible for clerical duties as assigned within the HR Department including assisting the HR Manager and tracking attendance.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is not intended to be all-inclusive and other duties may be assigned.

• Provide excellent customer service to team members at the HR window, answering questions, solving problems, and helping them with their questions.
• Answer call-in line and notify the appropriate supervisor of the absence
• Enter absences for all shifts into the computerized attendance tracking system
• Monitor absenteeism and provide counseling forms in accordance with attendance policy parameters
• Track the return of the forms and appropriately file and log personnel actions
• Work with supervisors to complete forms for supplemental pay requests (i.e. jury, bereavement, vacation, floating holidays)
• Maintain employee files, historic, and current human resource records
• Track leaves for FMLA/LOA/disability
• Work closely with the HR Manager and staff to provide/support as needed on highly confidential human resource matters and special projects
• Communicate effectively in spoken and written language
• Commit to a culture of diversity and equality
• Work in a professionally and exhibit a high level of confidentiality and integrity while handling sensitive matters
• Update spreadsheets; filing
• Regular and punctual daily attendance
• Other administrative duties as assigned

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the work environment, knowledge, skill, and/or ability required or preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or GED is required. Experience in food manufacturing preferred.

COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. The ability to think and communicate in a fast-paced high-volume environment is required. Must be able to effectively communicate with maintenance, production, and management personnel.

LANGUAGE SKILLS: Ability to read and interpret documents in the English and a second language such as procedure manuals. Must be able to read, write, and speak English and a second language proficiently. Will be required to translate conversations and documents between English and the second language. Languages sought are French, Spanish, Chuukese, and Tigrinya.

MATHEMATICAL SKILLS: Ability to apply mathematical applications to practical situations.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical, diagram, written and/or verbal form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES: Ability to use computers and all standard programs used by the industry and the ability to learn and effectively use any and all other computer programs that are or will be made available. Must be proficient in Microsoft excel, word, outlook and internet browsers.

PHYSICAL DEMANDS: While performing the duties of this job, the employee will be required to move about the facility. The employee is required to sit; use hands to finger; handle; or feel/hold objects; reach with hands and arms; climb or balance; speak, hear, taste, and smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vison, color vision, depth perception, and the ability to adjust focus. Individual must be able to effectively work in a normal production environment where temperatures and noise levels may vary. Generally, the incumbent must be able to sit and use a computer for extended periods of time.

WORK ENVIRONMENT: The work environment includes normal office environment. The noise level in the work environment is usually quiet.

NORMAL WORK SCHEDULE: The hours and days of work are established as needed by operations and at the discretion of management and may be changed (increased or decreased) by management as required.