Position Summary: The Administrative Assistant plays a vital role in supporting the daily operations of Saint Louis School. This position requires a detail-oriented, organized, and proactive individual.The Administrative Assistant will assist in various administrative tasks, ensuring the smooth functioning of the school’s office and supporting the staff, students, and families with professionalism and compassion.

Key Responsibilities:

• Office Management:

  • Maintain an organized and welcoming office environment.
  • Answer and direct phone calls, emails, and other correspondence.
  • Greet and assist visitors, students, and staff in a friendly and professional manner.

• Administrative Support:

  • Provide administrative support to the principal and other school administrators.
  • Schedule and coordinate meetings, appointments, and events.
  • Prepare and distribute communications such as newsletters, memos, and reports.

• Record Keeping:

  • Maintain accurate and confidential student and staff records.
  • Assist in managing school databases and filing systems.
  • Handle sensitive information with discretion and integrity.

• Communication:

  • Serve as a liaison between the school, families, and the community.
  • Foster positive relationships with students, parents, staff, and external stakeholders.
  • Communicate effectively and respectfully, reflecting the school’s Marianist values.

• Event Coordination:

  • Assist in planning and executing school events and activities.
  • Coordinate logistics for school functions, including setup, catering, and volunteer coordination.
  • Support extracurricular programs and activities as needed.

• Support of Marianist Values:

  • Promote the Marianist charism and values in daily interactions and tasks.
  • Encourage a family spirit among students, staff, and parents.
  • Participate in school-wide initiatives that emphasize faith, justice, and service.