1 Administrative Secretary, Campus Facilities Job in University Center, MI
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Saginaw Valley State University is Hiring an Administrative Secretary, Campus Facilities Near University Center, MI
Administrative Secretary, Campus Facilities
Full-Time, Non-Exempt , Support Staff (Secretary/Clerical)
Pay Grade: 5
Hourly Rate: $18.32 (See Support Staff contract: https://www.svsu.edu/hr/contractspoliciesnotices/ )
JOB SUMMARY: To provide administrative support and coordinate front desk operations for Campus Facilities.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provide administrative support including: comprehensive customer service; prioritize, transfer, and assign work orders to appropriate Campus Facilities employees using computerized maintenance management system (CMMS); communicate with Campus Facilities employees by radio to relay messages; address routine requests and complaints.
- Prioritize and escalate work requests via the CMMS or other communication avenues as necessary based on the urgency of the situation.
- Provide clerical support to the Campus Facilities Department including: word processing, data entry, and filing; arranging travel schedules and reservations; proofing; photocopying.
- Greet visitors and answer telephones. Ascertain the nature of a visitor’s business to answer questions, and/or direct them to the appropriate person.
- Support Motor Pool function by facilitating vehicle requests, distributing keys, and preparing a monthly report for State of Michigan motor pool lease payments.
- Responsible for maintaining the University’s key management program through the maintenance of accurate employee key lists and floor plans with updated door information, including room numbers and lock core. Generate reports as needed utilizing information in the key management program.
- Follow established procedures for issuing, collecting, and inventorying keys. Ensure that key requests are compliant with the University Key Issuance Policy and records are properly maintained.
- Disburse keys to contractors as requested by Campus Facilities, Facilities Planning and Construction, Information Technology Services, or other departments.
- Maintain and update keys in the key room and the corresponding logbooks. Assist locksmith in maintaining keys that are returned to the department.
- Assist custodial, grounds, HVAC, and maintenance foremen when needed.
- Assist with maintaining electronic door access privileges for employees and student athletes.
- Prepare and submit purchase requisitions or utilize P-Card to purchase approved items. Responsible for reconciling P-Card statements for own card and for other department employees.
- Review time management system activity each pay period to verify accuracy.
- Process and communicate information from the Conference Center at SVSU (TCC) for events on campus and enter work requests for grounds or maintenance-related event needs.
- Review CF support folder daily for Athletic & TCC events for grounds or maintenance needs, ensure appropriate notes are added to work orders, request furniture from surplus, and address other miscellaneous requests.
- Responsible for recordkeeping of various critical equipment certifications and licenses.
- Coordinate annual uniform and footwear ordering process for Campus Facilities and other departments and schedule vendor visits to campus as needed. Track annual uniform expense per employee as required by the SSA collective bargaining agreement.
- Coordinate posting of job openings for Campus Facilities department as needed.
- Perform other duties as assigned.
SUPERVISION RECEIVED:
Supervision is received from the Assistant Director of Campus Facilities. Also receive direction from Assistant Director of Custodial Operations, Assistant Managers of Maintenance and Custodial Operations.
SUPERVISION EXERCISED:
Assist with coordinating work for student employees, including selection, training, and evaluation.
MINIMUM QUALIFICATIONS:
- High School Diploma or equivalent with additional education, training or certification in a related field.
- Three years of job-related clerical experience, preferably in higher education, including excellent spelling, grammar, punctuation, basic math skills and oral and written communication skills.
- Demonstrated customer service skills and interpersonal skills to interface with faculty, staff, students and the general public.
- Personal computer proficiency (Microsoft Office Suite) and ability to learn specialized software programs, including those utilized by the Campus Facilities department.
- Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
- Experience and ability to positively interact with diverse student populations and groups.
- Ability to work independently with minimal supervision and accept direction for multiple and diverse employees.
- Ability to organize, prioritize and expedite workload, working under occasional time pressure.
- Ability to occasionally handle differing, non-routine work situations and problems by exercising independent judgment and initiative.
- Ability to maintain confidentiality of files and records.
- Ability to learn technical/discipline specific terminology.
- Ability to remain calm and focused during hectic or challenging situations.
- Ability to perform the essential duties of the position with or without accommodation.
PREFERRED QUALIFICATIONS:
- Experience with key management and computerized maintenance management systems.
WORKING CONDITIONS:
Duties are performed indoors and not exposed to adverse conditions. Subject to potential hazard of sharp objects while cutting keys.
The above reflects the general details considered necessary to describe the essential functions of the job, and shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
Applicants must apply online: jobs.svsu.edu
About SVSU:
Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its more than 7,000 students. Located on a suburban campus in Michigan’s Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For seven consecutive years, SVSU has been recognized as a “Great College to Work For” (2016-2022).
SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation.
SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students’ performance in math, science and the arts at the middle school, high school and university levels.
More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S. (2018-2022). SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students.
Job Summary
Full Time
$38k-47k (estimate)
09/22/2023
05/15/2024
svsu.edu
SAGINAW, MI
1,000 - 3,000
1963
PAT SAMDEWSKI
$5M - $10M
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About Saginaw Valley State University
We are the Cardinals -- the hard workers, game-makers, go-getters and pride-takers. We turn every challenge into an opportunity. We see every struggle as a chance to rise together. We are Saginaw Valley State University. SVSU is a supportive environment committed to providing affordable and quality teaching in the classroom with opportunities for field-based learning experiences. We offer an expansive range of programs (100+), granting baccalaureate and masters degrees http://www.svsu.edu/go/. Popular Programs include: - Nursing - Occupational Therapy - Electrical and Mechanical Engineering - ...Pre-Health Professions (Med, Vet, etc...) - Pre-Law - MBA - Criminal Justice - Accounting - Theatre - Music - Teaching (Elementary, Secondary, Special Education)
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