RumbergerKirk seeks a Legal Assistant with 5 years of civil defense litigation experience to support attorneys in personal injury, auto negligence, premises liability, and first party property insurance defense practices. The ideal candidate must have experience working with State and Federal courts, excellent oral and written skills, have the ability to manage and prioritize large volume of caseload and enjoy working in a team environment. Duties include drafting legal documents, managing case files, scheduling, calendaring, e-filing in State and Federal courts, assisting in trial preparation, communicating with clients, and maintaining confidentiality of sensitive information related to cases and clients.

Benefits Include:

• Competitive salary
• Onsite in our downtown Tampa location
• Firm paid short term disability
• Paid time off and paid holidays
• Paid parking
• Free gym available in building from 5:00a.m. - 8:00 p.m. Monday - Friday
• Health insurance, including firm paid HSA contributions for some plan options
• Vision insurance
• Dental insurance
• Firm paid Life insurance
• Long Term Disability insurance
• Aflac Plans
• Calm app subscription

Essential Functions and Basic Duties

• Draft, review, revise, prepare, format, and edit comprehensive legal documents and other communications.
• Review all incoming mail, faxes and emails.
• Prepare and send outgoing mail.
• Open new files for new matters and new clients, including running conflict searches for new cases.
• Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
• Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-filed documents, paper mail, hand-delivery and faxes.
• E-file and E-serve documents with attorney approval.
• Removing cases from state court to Federal court.
• Print and circulate e-filed documents.
• Schedule depositions, hearings, mediations and inspections.
• Answer attorney calls and take messages; forward calls as appropriate.
• Prepare attorney expense reports.
• Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
• Prepare binders for depositions and mediations.
• Update client case lists to ensure accuracy.
• Update trial, mediation and case lists to ensure accuracy.
• Prepare pleadings and other court documents for attorney review.
• Review and release time for attorneys as directed.
• Make travel arrangements for attorneys.
• Process vendor invoices.
• Assisting in training of new hires.
• Providing coverage for other secretaries, receptionist, or litigation support clerks as necessary.
• Review pre-bills and distribute for revisions.
• Ensure pre-bills are accurate prior to sending bills to client.
• Send invoices to client and follow-up with clients on past-due invoices.
• Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
• Complete projects as assigned.

Performance Measurements

• Timely, accurate work product with great attention to detail.
• Extremely proficient with technology products that are constantly changing.
• Strong interpersonal skills.
• Maintain confidentiality with all matters.
• Punctual arrival and reliable attendance.
• Ability to work well under pressure.
• Good interpersonal skills.
• Professional dress and demeanor.
• Ability to work with minimal supervision.
• Ability to multi-task.

Qualifications

Education/Certification: High school diploma or equivalent.

Skills/Abilities: Team player; creative problem solving; ability to work

independently with minimal supervision and with flexibility to

meet deadlines. Computer skills.

Experience Required: 2 years of law firm experience as legal secretary

Physical Activities and Requirements of this Position

Speaking: Ability to communicate clearly and effectively.

Hearing: Ability to hear average or normal conversations.

Finger Dexterity: Ability to pick-up small objects, push buttons, and dial the

telephone.

Repetitive Motions: Movements frequently and regularly required using the arms,

wrists, hands, and/or fingers.

Visual Abilities: Average visual acuity to use computer, inspect documents, and

operate office machinery.

Physical Abilities

& Strength: Sitting most of the time.

Mental Activities and Requirements of this Position

Reasoning Ability: Common sense to solve problems and follow verbal and written

instructions accurately and exercise good judgment. Ability to

handle stress.

Mathematics Ability: Ability to perform basic math skills.

Language Ability: Ability to speak, write, and communicate effectively in English.