ROLE OBJECTIVES

Administrative Assistant / Office Coordinator’s primary objectives will be to provide administrative support to the Operations / Accounting, Development, and Construction departments. This role includes management of the 'Support' Inbox, uploading invoices to Smartsheet, coordination of project waivers, and performing various administrative tasks to ensure smooth operations within client projects and the office.

This position will report directly to the VP of Operations.

RESPONSIBILITIES (DAILY AND MONTHLY)

• Inbox Management: Monitor and respond to emails in the 'Support' Inbox, ensuring timely and effective communication.
• Invoice Management: Upload invoices to Smartsheet. Ensure accuracy and proper documentation with invoices, contracts, and addendums.
• Team Support: Provide administrative assistance to the Operations / Accounting, Development, and Construction Departments, including scheduling meetings, preparing documents / meeting minutes, and handling phone calls.
• Data Entry: Maintain and update various records and databases.
• Office Tasks: Perform general office duties such as filing and organizing office supplies.

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Monday to Friday

Ability to Relocate:

• Costa Mesa, CA 92626: Relocate before starting work (Required)

Work Location: In person