Our law firm client is a dynamic and thriving boutique law firm specializing in litigation. We are seeking a highly motivated and organized individual to join our team as a Legal Assistant/Office Manager. This position is crucial to the smooth operation of our firm, requiring a candidate with excellent organizational skills, attention to detail, and the ability to manage various administrative tasks. The ideal candidate will play a pivotal role in supporting our legal team and ensuring the efficient functioning of our office.

Responsibilities:

Legal Support:

• Assist attorneys in drafting, proofreading, and editing legal documents.
• Manage and organize case files, ensuring all documents are filed accurately.
• Support attorneys and paralegals with "light" litigation work, including e-filing, preparing trial binders, organizing exhibits, etc.
• Scheduling/Calendaring: Schedule mediations and depositions, secure court dates, and calendar said dates.
• Track attorney CLEs (Continuing Legal Education) and ensure compliance.
• Experience in filing documents in both state and federal court.

Office Management:

• Oversee day-to-day office operations to ensure smooth functionality.
• Coordinate with third-party vendors (e.g., courier services, process servers, supply delivery personnel, IT people).
• Order office supplies proactively and ensure items are fully stocked.
• Document management, including circulating client invoices for attorney review, sending invoices to clients, and following up on outstanding bills.
• Draft retainer agreements.
• Handle cashing and depositing checks, writing checks, and working with the external CFO.
• Review attorney reimbursements.
• Secure court reports as needed.

Client Interaction:

• Serve as a point of contact for clients, providing exceptional customer service.
• Coordinate client meetings and maintain client communication records.
• Client intake, including gathering necessary information, performing conflict checks, preparing client files, and ensuring accurate and complete records.

Billing and Finance:

• Prepare and process client invoices, ensuring accuracy and timeliness.
• Trust accounting.
• Follow up on outstanding client bills.