Quality Controls is a technical engineering and manufacturing firm started in Lynnwood, WA in 2001. We design and build hardware and software solutions to automate industrial systems that are responsible for protecting our air and water supplies of the Pacific Northwest and throughout the Western United States.

Quality Controls Corporation’s previous 20 years of success has been based on us building our company as an amazing place to work. We are continuing that effort and need the help of our next Office Manager Administrative Assistant. Someone that will be pivotal to championing and nurturing a healthy, enduring culture in our Lynnwood office. This means engaging with people, eagerly taking on a variety responsibility, and confidently solving problems.

This position is responsible for performing and overseeing tasks which ensure that our customers, visitors, callers, clients, vendors, and QCC employees have a positive and professional experience. A customer service mindset and the ability to juggle multiple priorities are key to helping us create an incredible, memorable experiences for everyone.

A successful candidate will be able to grasp the operational needs of our company, and proactively engage the appropriate department heads to expand and improve upon current systems and tools.

Responsibilities:

• Provide Engineering, Sales, and Marketing teams with administrative assistance
• Greet and welcome visitors and customers
• Answer incoming calls
• Package and prepare outgoing mail and deliveries
• Sign for incoming items and certified mail
• Open and distribute all office mail
• Ensure all outgoing mail is delivered to USPS, UPS and FedEx at the end of each business day.
• Monitor office supply inventory and place orders weekly, keep supply area organized and stocked
• Maintain organized and tidy common spaces in the office, including the lobby and kitchens
• Provide facilities management assistance at our Lynnwood office:
• Manage janitorial services and contracts
• Communicate concerns regarding building safety and services to Safety Manager/Facilities Director.
• Monitor office vendors to ensure they are delivering the correct services
• Troubleshoot copier/printer, computer, and basic software issues as needed and coordinating office support with our IT department.
• Fax, scan, copy, sort, and file documents as needed
• Provide Engineering, Sales, and Marketing teams with administrative assistance.
• Manage conference room scheduling; train employees on electronic scheduling as needed
• Update and review project Operation Maintenance Manuals
• Develop and maintain office procedure and process handbooks.

Qualifications and Skills:

• High School Diploma or GED, some college preferred.
• 3 years of administrative experience
• High level of proficiency with MS Office Suite (Outlook, Excel, Word)
• Familiarity with Bluebeam and/or Adobe Acrobat
• Notary Public is strongly preferred
• Exceptional communication skills, both written and verbal
• Strong organizational skills and ability to juggle competing deadlines and projects
• Flexible and adaptable: the ability to switch gears and work well within ambiguous circumstances
• Ability to establish and maintain effective relationships with management, employees, vendors, and the customers.
• Tactful, caring and diplomatic
• Be a team player with a positive attitude
• Ability to seek solutions and resolve problems independently
• US work authorization

Quality Controls Corp is an equal opportunity employer that values diversity within our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Administrative Duties:

• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors

Setting:

• Other

Benefit Conditions:

• Only full-time employees eligible

Ergonomic Workspace:

• No

Typical end time:

• 4AM

Typical start time:

• 7AM

This Job Is:

• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A good job for someone just entering the workforce or returning to the workforce with limited experience and education
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Required)

Experience:

• Office Management: 3 years (Preferred)

Work Location: In person