Seeking an Office Manager/Administrative Support for a small 25-person Rockland company in the sustainable technology field. Main objective will be to organize, oversee and coordinate daily operations of the office. You will work independently, providing support to the office, CEO and CFO as needed.

Position Summary

This position is responsible for supporting the overall need of this small office with Human Resources responsibilities while supporting the CEO with running the office, including administrative support. This role is responsible for HR functions including working with external consultants; new hire processes; administering payroll, benefits, and leave; and enforcing company policies and practices. This role also has some bookkeeping responsibilities, and work as an executive assistant to the CEO.

Compensation: $55,000 - $70,000 commensurate with experience

Job Type: Full Time - On site

Duties Include but not limited to:

• Confer with management to implement problem-solving strategies and procedures to enhance workplace satisfaction.
• Consistently look for ways to improve internal processes and procedures.
• Help implement policies and procedures regarding a variety of in-house operations
• Manage in the new hire and employee benefits process following local/state/federal laws
• Oversees PTO approval/tracking and processing of PAYCHEX payroll
• Organize scheduling, setup and support for regular in-person/TEAMS meetings
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Manage and make travel arrangements and T&E for CEO while helping him with creating reports and PowerPoints
• Manage office supplies inventory and place orders as necessary
• Identify opportunities for process and office management improvements, and design and implement new systems

Knowledge, Skills and Abilities

• Well-developed business acumen and initiative to succeed
• Familiarity and keeping current with state labor laws and new legal requirements
• Ability to work effectively advancing many projects simultaneously while respecting the confidential and sensitive nature inherent in human resources work
• Ability to multi-task and handle numerous activities simultaneously
• Excellent writing, listening, feedback, and communication skills
• Strong interpersonal and negotiation skills
• Excellent organizational and time management skills
• A genuine interest in serving and caring for other people

Education and Experience

• Bachelor’s degree or equivalent education and experience
• A minimum of five years working as an Office Manager and/or Administrative Support in an office setting
• Software/Systems Skills Required: Microsoft applications (Word, PowerPoint, Excel, Notes, & Teams), Paychex and any new software as necessary

No sponsorship is available for this position

Company is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Rockland County, NY: Relocate before starting work (Required)

Work Location: In person