Are you a detail-oriented, multi-tasking administrative professional with great customer service skills and new hire onboarding experience?

We are hiring an HR Administrative Assistant to join our team! We are looking for candidates with office manager, administrative assistant, and/or executive assistant experience to help with general office duties and new hire onboarding processes.

Essential Duties and Responsibilities:

1. Answers and directs incoming phone calls from the company main line; ensures all incoming calls are answered during business hours.

2. Opens and distributes mail to internal team daily.

3. Opens and closes the front office each day, greets visitors and distributes payroll checks as needed.

4. Uses email, fax, and partnership with HR Coordinator to collect and process incoming new hire paperwork for client employees.

5. Assists HR team with online application set up through Adobe Sign; creates Adobe Sign documents and sets up workflow and links for electronic onboarding for clients.

6. Sets up E-verify accounts for clients; collects I-9 forms and follows up with clients to obtain proper I-documentation; handles E-verify for new employees to ensure timely processing in accordance with state and federal requirements.

7. Processes drug tests and background checks for new hires; sorts and mails out new hire reports as required by state law.

8. Orders and replenishes office supplies for Propel HR team; adheres to budget and spending guidelines.

9. Manages office vendor relationships (cleaning service, building maintenance, parking lot, office supplier and coffee vendor)

10. Manages Company event calendar and conference room use; coordinates monthly fun events; and volunteer programs including United Way Campaign.

11. Scans, documents and helps maintain electronic filing system for client companies.

12. Supports Propel HR Executive Team with event planning and administrative tasks as needed.

13. Performs other duties as assigned

Minimum Qualifications (Education, Experience, Skills, Abilities) 

• High School Diploma 
• Minimum 2 years Administrative/Office Experience; HR administrative experience preferred
• Excellent customer service skills 
• Detail-oriented with strong organizational skills 
• Proficient in Microsoft Office with strong Outlook, Word, and Excel processing ability 
• Strong computer skills with proven ability to learn new software quickly 
• Solid communication skills (both written and verbal) required 
• Ability to multi-task, prioritize and meet deadlines a must.

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• HR Onboarding: 2 years (Preferred)

Work Location: In person