Department

The College of Business at Metropolitan State University of Denver is seeking a Budget and Administrative Assistant. Thisposition works on the College of Business (CBUS) administrative support team to perform the following: 1. Handle all financial expenditures and budget management aspects related to the academic centers housed within CBUS, and 2. Provide CBUS level budgetary and accounting support, including assisting with purchasing, payroll, expense reporting, and budget reconciliation for CBUS level expenditures. The Budget and Administrative Assistant reports directly to the Dean and will initiate best practices associated with all administrative initiatives to enhance department functioning.

The Budget and Administrative Assistant will provide comprehensive administrative and support services to faculty, staff, students, visiting scholars, and the various entities (departments, institutes, centers, and programs) that comprise the College of Business. The coordinator will assist with the fiscal resources, administer University policies, and provide data and reports to internal and external groups. This position will also organize and analyze datato support effective decision making around budget allocation, facility use, and program promotions.

MSU Denver enrolls over 17,000 students, where nearly 60% are first generation and over 55% are students of color. Located in downtown Denver, we are a designated Hispanic Serving Institution (HSI), an INSIGHT into Diversity Higher Education Excellence in Diversity (HEED) Award winner for 10 consecutive years, and the only Seal of Excelencia certified institution in Colorado. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today's college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. The University is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for underrepresented groups.

Responsibilities

Budget, Data Management, and Analysis

For all academic centers, in collaboration with unit directors, forecast budget needs and interpret budget-related information and materials. Ensure current fiscal year expenditures do not exceed allocation. Process all paperwork for procurement, including signature authority in a timely manner. Specific duties may include but are not limited to:

• Forecasting office budget
• Ordering office supplies. Tracking office expenses
• Managing pro-card use and reconciling pro-card statements
• Processing all paperwork for procurement, invoice payments, and check requests
• Tracking faculty professional development funds and providing budget summary
• Managing faculty international travel insurance
• Tracking grants project funds
• Processing visiting scholars' contracts and salary payments. Processing guest speakers' s honoraria

Budget Support for College of Business

Assist in forecasting budget needs and interpreting budget-related information and materials. Ensure current fiscal year expenditures do not exceed allocation. Process all paperwork for procurement, including signature authority in a timely manner. Specific duties may include but are not limited to:

• Ordering office supplies. Tracking office expenses
• Managing pro-card use and reconciling pro-card statements
• Processing all paperwork for procurement, invoice payments, and check requests
• Tracking faculty professional development funds and providing budget summary
• Managing faculty international travel insurance
• Tracking grants project funds
• Processing visiting scholars' contracts and salary payments. Processing guest speakers' honoraria

Administrative Support for the College of Business

Provide general office support for the College of Business' Deans Office. Specific duties may include but are not limited to:

• Serving as the primary point of reception for the Dean's Office; welcoming and directing in-person traffic, answering phones, forwarding calls, taking messages, etc.
• Scheduling conference rooms, scanning, making copies, keeping store room and copy rooms organized, ordering materials and supplies, shepherding paperwork to correct offices
• Assisting the Dean, Associate Dean and Assistant Dean, as directed, with calendaring and other organizational tasks
• Data entry and, as required, basic analysis
• Working closely with the Fiscal Manager to purchase and track office supplies, identifying and working with vendors as appropriate for purchasing needs. Ordering and purchasing food and materials for meetings, working closely with caterers, and preparing purchase requisitions
• Maintaining faculty personnel files

Perform Other Duties as Assigned

Job Knowledge, Skills, and Competencies

• Ability to quickly prioritize, adapt to changing priorities, handle multiple tasks simultaneously and efficiently, and meet competing demands for information and services with a high attention to detail and in relatively short time spans
• Ability to build positive relationships and demonstrate commitment to collegiality and mutual respect
• Intermediate-level proficiency with the full Microsoft Office Suite, including Teams
• Strong work ethic, initiative, and accountability

Required Qualifications

1. Bachelor's degree or equivalent work experience in a financial and administrative support setting (if you plan to use the equivalence option to establish qualified status, please note that one year of education is equal to two years of experience)

2. Work experience providing the following:

• Administrative support (e.g., office management, data management, record keeping, customer service, event coordination, etc.)
• Experience with budgets, finance, purchasing, and/or accounting
• Intermediate proficiency with Microsoft Excel, including formulas and pivot tables

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications

• Oneyear experience with budgets and/or accounting
• Demonstrated ability to give attention to detail in maintaining clear and complete fiscal records
• Experience with Banner forms navigation, preferably with Banner Finance forms
• Experience with Workday
• Demonstrated strong verbal and written communication skills
• Experience with university purchasing protocols
• Ability to work independently and as part of a team
• Demonstrated ability to act ethically and in compliance with university policies and procedures
• Previous experience demonstrating the ability to work with and be sensitive to the educational needs of a diverse urban population, including first generation college students and historically under-served populations

Work Hours/Type

This position requires the candidate selected for hire to be in person, on campus full-time.

Salary for Announcement

The anticipated hiring range for this position is $48,000 - $58,000. The salary of the finalist selected for hire will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.MSUDenver offers excellent benefits that include medical, dental, retirement, tuition benefit,free RTDpass, and more. For a brief overview of these options, please visit the benefits section below.

Instructions to Apply

Complete applications received by June 24, 2024 at 11:59 PMMSTwill receive full consideration, however applications will be accepted after this date until the position is lled. Interested applicants must apply online at MSU Denver's career site, https://msudenver.wd1.myworkdayjobs.com/MSUDenver,and search for JR102467.

• Resume
• Cover letter describing relevant job experiences as they relate to the job qualifications listed and interest in the position
• A list of three professional references and their contact information; one reference must be a supervisor (either current or former)

Closing Date

Open Until Filled

Posting Representative

Posting Representative Email

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator attotalrewards@msudenver.edu.

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.