Qualified candidates please send resume to: Nelson Gomes at nelson.m.gomes@employ.oregon.gov

About the employer: We are a group of people who work alongside those who have been marginalized to empower individuals and communities through an inclusive range of services and support. We build communities from the inside out through community engagement and action, workforce development, housing, and sheltering.

About Human Resources:

We provide human resources support through the life cycle of employees’ experiences. This includes the candidate experience during recruitment, facilitating understanding of the organization policies and procedures through specific experiences and on the job training, and includes supporting both the individual and the organization when navigating difficult situations or circumstances. We advocate for and engage with employees through supportive relationships, and we serve the organization through consistent systems and structure.

Accountability: Accountable to Human Resources Director

Position Summary: The HR Support Specialist is responsible for overseeing and ensuring the integrity of HR processes and compliance within the organization. This position will support the HR Director, by managing the administrative and regulatory aspects of HR. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a deep understanding of HR policies and procedures.

Duties/Responsibilities:

• HR Processes and Compliance:

• Develop, implement, interpret and explain HR policies and procedures to ensure

compliance with local, state, and federal laws and regulations.

• Conduct regular audits of HR activities to ensure compliance and identify areas for

improvement.

• Maintain accurate and up-to-date HR files and records in accordance with legal

requirements and organizational policies.

• Monitor the adherence to internal HR policies and procedures across the

organization to ensure consistency and fairness in employee treatment and

practices.

• Employee Life Cycle:

• Oversee the recruitment and onboarding process to ensure a seamless integration of new

hires.

• Manage the performance appraisal process, ensuring it is conducted fairly and

consistently across all departments.

• Handle disciplinary matters in accordance with company policy and legal standards with

support from HR Director.

• Schedule or administer drug tests for current or prospective employees.

• Coordinate the separation of employment process with support from the HR Director,

ensuring all legal and internal procedures are followed, and that exits are handled with

dignity and respect.

• Support to HR Director:

• Assist the HR Director with preparing reports and presentations for management and

board meetings.

• Manage scheduling, correspondence, and communications related to HR initiatives on

behalf of the HR Director.

• Act as a point of contact for HR-related queries within the organization, ensuring that

issues are resolved in accordance with company policies and legal standards.

• Operational Excellence:

• Coordinate HR projects (meetings, training, surveys etc.) and take minutes.

• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.

• Provide management with information or training related to interviewing, performance

appraisals, counseling techniques, or documentation of performance issues.

• In collaboration with IT, implement and oversee technology solutions that automate and

optimize routine tasks and HR workflows.

Qualifications:

• Associate’s degree in Human Resources, Business Administration, or related field with 2-5

years of experience in HR, particularly in roles focused on compliance and process management. -OR- An additional 2 years of HR experience in a management role could be considered the equivalent of an Associate's degree.

• Strong knowledge of employment laws and regulations.

• Excellent organizational and time management skills.

• Ability to handle data with confidentiality.

• Great interpersonal and communication skills.

Preferred Skills:

• HR certification (e.g., SHRM-CP, PHR).

• Experience with HRMS/HRIS systems.

• Strong communication skills including speaking, writing and instructing in ways that convey information effectively.

• Analytical and problem-solving abilities.

Working Conditions:

• Primarily in-office settings, Monday through Friday; 8:30-4:30

• Occasional overtime may be required to meet project deadlines or handle compliance

issues.

What We Offer:

• Competitive salary and benefits package.

• Opportunities for professional development and career growth.

• A dynamic and supportive work environment

• Comprehensive benefits package including health, dental, and retirement plans.
• Opportunity to make a meaningful impact by contributing to the success of a non-profit organization.
• Collaborative and inclusive work environment that values diversity and professional growth.