Description

Job Title: Accounting Specialist Department: Finance/Accounting

Reports To: Accounting Manager FLSA Status: Nonexempt

As a leading manufacturer and distributor of medical supplies and equipment for healthcare simulation and education, Pocket Nurse provides solutions and services that create hands-on learning experiences for the next generation of healthcare professionals. Our small business philosophy is, “Use your best judgement every day.” Not only do we give team members the guidance and tools to succeed, we give them autonomy to do their best for the company to succeed. This privately held company has been in business since 1992 and is experiencing strong growth year after year.

This position is responsible for all Accounts Payable (A/P) duties and assists with Accounts Receivable (A/R) as needed. Areas of focus include but are not limited to the following: computing, classifying, recording, and verifying numerical data for use in maintaining accounting records.

The focus of this job is producing high quality, detailed work based on established guidelines. Consistent, error-free work is essential requiring patience and a willingness to handle and complete job routines. The job environment promotes steady work output so work can be completed on time and accurately.

Key Responsibilities and other duties as assigned:

• Owns all A/P duties including processing vendor bills against purchase orders or requesting management approval for independent department expenses.
• Responsible for the billing of dropship orders when vendor invoices are received and able to be processed.
• Processes and reconciles company credit card expenses monthly.
• Reviews and vouchers employee expense reports for reimbursement.
• Generates a weekly payment report for Accounting Manager approval based on vendor payment terms and discount dates to ensure timely payment of vouchers and to ensure optimal discounts are taken to improve cash flow.
• Collects and manages vendor W-9’s and processes year end 1099’s.
• Assists in daily cash applications such as processing daily credit card payments, check deposits, lock box, and ACH.
• Able to generate and review daily billings with and for accuracy of sales, shipping costs, and other miscellaneous charges.
• Researches and processes customer claims of invoice payment.
• Assists in the collections of outstanding accounts from existing customers including all aspects of collections, resolving customer billing problems, and reducing accounts receivable delinquency.
• Reviews, balances, and interprets reports and recommends corrections.
• Assists employees and customers by answering questions related to accounts, procedures, and services.
• Assist with month-end and ad reporting as needed.
• Maintains business confidentiality of all records, products, demographic information, or any information that is specific to the planning, development, and operation of Pocket Nurse.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Education:

• Bachelor’s degree in Accounting, Finance, or a related field or the equivalent of 4 years combination of education and experience.

Skills and Experience:

• Strong knowledge of fundamental accounting principles, practices, and terminology.
• Ability to present numerical data effectively and work with mathematical concepts and basic accounting functions.
• Proficient in Microsoft Office products primarily Word, Excel, and Outlook.
• Strong interpersonal, written, and verbal communication skills with ability to build working relationships with individuals of varying personalities.
• Quality driven with high attention to detail and accuracy.
• Ability to work independently and use critical thinking skills to identify and resolve potential concerns.
• Ability to understand business implications of decisions.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Works within approved budget; contributes to profits and revenue and conserves organizational resources.

Physical and Cognitive Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis and may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk and hear; and requires close vision. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 15 pounds. No employee is authorized to lift weight over 50 pounds without assistance.

This role requires the individual to be able to understand, remember, apply and communicate moderately complex information and problems, opposing points of view on moderately complex issues, and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule; apply common sense, analyze and make decisions which have significant impact on the immediate work unit and monitor impact outside immediate work unit; express written and spoken word for internal and external communications and compose materials such as detailed reports, forms, letters, etc. and communicate information; and compute, analyze and interpret moderately complex statistical data for reporting purposes; and use basic mathematical skills including the ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.

Pocket Nurse is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.

Information is available here: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check).

Qualifications