Benefits:

• Bonus based on performance
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Job Description Summary
The Assistant Property Manager/Bookkeeper is responsible for tenant relationships, and general office administration including assisting in the overall operation of the properties and the day-to-day implementation of policies, procedures, and programs. The Assistant Property Manager/Bookkeeper will be responsible for processing property-related billings and rent/payment collections. In this role you will be a part of a team that is managing a one of the most complex and rewarding developments and commercial real estate portfolios in Miami. Come make history with us.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Complete all property accounting processes (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)
Collects monthly rent payments, contacts delinquent tenants such as 3-day notices and Default Notices with regard to company rules & regulations
Completes monthly reports as required
Complete Tenant Welcome Packages, Rental Commencement Letters and Tenant Space turnover
Manage existing tenant relationships and maintenance requests by building positive relationships with tenants via in person, phone and email.
Coordinates tenant move-ins and move-outs
Assists with implementation of preventative maintenance programs Maintain emergency notification list from tenants and vendors
Answer incoming calls
Open, date stamp, distribute daily mail
Maintain inventory lists
Assists in contract management, information gathering and data input
Assists in the preparation of new projects gathering information for operating and start-up budgets
Responsible for maintenance of:
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Emergency contact lists (tenant, vendor & staff)
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Tenant & Vendor Insurance Reports
o
Tenant Occupational License
Review for accuracy:
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Lease Abstracts
o
Lease Commission invoices / matches agreement
o
Verify completeness of property files and property binders
Maintains good relations with:
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Tenants
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Vendors
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Brokers
Work with office members to achieve objectives
Track vendor contracts and pay applications
Maintain vendors insurance current and consistent with contract requirements
Maintain vendor information
contract start date
certificate of insurance information
send W-9 to vendor for completion
File W-9 in binder and vendor file
Set up and maintain vendor files
Handle tenant complaints
Maintain key system logs
Code payables and input for manager’s approval
Set up and maintain lease and property files
Maintain tenant insurance current and consistent with lease requirements
Send and file tenant rent statements monthly
Respond to tenant & vendor inquiries
Other duties may be assigned which are consistent with the position.
EDUCATION and EXPERIENCE:
High school diploma required, Associates Degree or better preferred
Minimum 3 years’ experience in property accounting
o
Must have PM accounting software experience
Excellent verbal and written communication skills
Outstanding customer service
Negotiation skills
Ability to overcome objections and create a sense of urgency
Strong organizational skills with exceptional focus on detail
Proactive individual who works independently.
Proficiency in property management software and Microsoft Office (word, excel, etc.)
JOB TYPE:
Full-time
SCHEDULE:
Monday to Friday
WORK LOCATION:
In person
BENEFITS:
Health insurance
Paid time off
Professional development