Description

VIRTEX 3601 E Plano Pkwy, Suite 200 Plano, TX 75074 1-214-343-0131

Job Description – Front Deck Receptionist/Office Assistant

• Reporting structure: 
• Reports to the Controller
• Overall position description

Welcomes visitors by greeting them, in person or on the telephone; answering all inquiries. Directs visitors by maintaining employee and department directories; giving instructions. Maintains security by following procedures and ITAR guidelines, monitoring logbook and issuing visitor badges.

• Essential functions of the job:
• Assists visitors with checking in for appointments and issuing visitor badges.
• Keeps employee directory/ call log current.
• Maintains security in the lobby by following procedures and ITAR guidelines.
• Answers the telephone and refers inquiries to the proper departments, answers voicemail messages and relays them to the proper departments.
• Receives and signs for any incoming packages that come to the front desk, then makes sure they are routed to the proper department.
• Receives the postal mail daily and distributes it to the proper department.
• Maintains the conference room by making sure it is clean and presentable.
• Set up in the conference room for all visitors, lunches, etc. 
• Maintains the lobby area and assists with ensuring coffee machine is operable and filled, beverages are stocked, etc. 
• Keeps the printer stocked with paper and cleans out the ink waste bin.
• Makes supply orders for refreshments (beverages, utensils, etc.) 
• Support Accounts Payable and Accounts Receivable as assigned 
• Other office duties as assigned.
• Required knowledge, skills, and abilities:

• Shows great interpersonal skills and excellent verbal and written communication
• Ability to comfortably interface with individuals and members of management at all levels
• Positive Attitude
• Computer skills including Microsoft Office Suite
• Data Entry
• Attention to detail
• Ability to manage multiple requests and priorities simultaneously 
• Required education and experience:

• 2 years minimum experience related position preferred.
• High school diploma or equivalent
• Knowledge of accounting principles and practices
• Knowledge of Oracle preferred
• Proficient at MS Office (especially Excel)
• Must be a team player
• Must be highly organized
• A description of the physical demands:

• Ability to sit for extended periods
• Ability to stoop, bend, and kneel to file documents
• Ability to lift and carry 20 pounds

VIRTEX is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. We are committed to providing a workplace free of any discrimination or harassment.

Requirements

• Required knowledge, skills, and abilities:
• Shows great interpersonal skills and excellent verbal and written communication
• Ability to comfortably interface with individuals and members of management at all levels
• Positive Attitude
• Computer skills including Microsoft Office Suite
• Data Entry
• Attention to detail
• Ability to manage multiple requests and priorities simultaneously 

• Required education and experience:
• 2 years minimum experience related position preferred.
• High school diploma or equivalent
• Knowledge of accounting principles and practices
• Knowledge of Oracle preferred
• Proficient at MS Office (especially Excel)
• Must be a team player
• Must be highly organized

• A description of the physical demands:
• Ability to sit for extended periods
• Ability to stoop, bend, and kneel to file documents
• Ability to lift and carry 20 pounds