SUMMARY:
The Human Resources Assistant is responsible for maintaining the Personnel and Health File Systems as established within the Human Resources Department and assisting staff in the department. The HR Assistant will be responsible for assisting in administrative duties related to the Human Resource function, while maintaining strict confidentiality.
ESSENTIAL FUNCTIONS:
1. Files into Personnel files
2. Meticulously prepare files for legal review and outside agencies.
3. Assists with proper maintenance of new hire files, employee files and HR filing system, including contract files and records concerning employment.
4. Processes subpoena for copies of records
5. Processes Mail
6. Utilizes the ADP Workforce Now HRIS system, including recruitment and onboarding along with the API timekeeping system. Create and generate reports in Word, Excel, Access and/or PowerPoint.
7. Performs general clerical duties and answers telephones.
8. Prepares badges for staff, providers and contract staff.
9. Assists in front office tasks.
10. Interfaces with employees and management in courteous and professional manner.
11. Provides general assistance regarding departmental policies and procedures, and basic benefit information to potential job candidates/employees.
12. Demonstrates strong verbal, written, analytical and interpersonal skills.
13. Be able to proof sensitive documents before being released.
14. Desire and willingness to participate in employee recognition, retention, and recruitment programs at all levels.
15. Ability to use office equipment including personal computer, proficient with spreadsheet programs (Excel), proficient with Microsoft Word Programs, PowerPoint, calculator, copiers, fax machine and multi-extension telephone along with voicemail system. Knowledge of proper filing procedures.
16. Aptitude to organize and prioritize work and to meet deadlines.
17. Solid interpersonal skills
18. Good attendance, the incumbent must have exceptional attendance to be successful in this position.
19. Works alongside Benefits Coordinator and assists with Timecards, FMLA, Personal leave of Absence, filing paperwork into employee files.
20. On a regular basis mine for potential applicants utilizing the various systems HR has at its disposal.
OTHER RESPONSIBILITIES:
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
INTERNAL/EXTERNAL RELATIONSHIPS:
Significant interaction with employees at all levels, outside vendors, and the public.
KNOWLEDGE, SKILLS, ABILITIES, AND EXPERIENCE REQUIRED:
1. High School education or equivalent
2. Knowledge of filing systems and copy machines.
3. Ability to communicate orally and in writing.
4. One to two years’ experience working within a project driven office environment and any similar combination of education and experience.
LICENSES AND CERTIFICATIONS REQUIRED:
PHR, Preferred
AGE OF POPULATION SERVED:
Newborn  Infant/Pediatric  Adolescent  Adult  Geriatric  All  No Patient Care X