This position is responsible for maintaining the computerized general ledger accounting system, supervising Accounting, Accounts Payable, and federal and state grants. It assists in financial analysis, budgeting and budget projections, and in preparing legally required financial statements and internal management reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Additional duties may be assigned.

• Supervises maintenance of revenue, expenditure, asset, liability, and fund balance accounts in the general ledger system in accordance with the Uniform System of Financial Records (USFR) and monthly reconciliation with the County Treasurer.
• Coordinates and reviews year-end requirements such as the advice of encumbrance and the state Annual Financial Report (AFR). Develops systems to create accurate financial data in a timely manner for the AFR. Advises other departments on state reporting requirements and integrates their information into the AFR.
• Performs District audit liaison responsibilities. Coordinates the collection of data and verifies information for auditors. Verifies schedules and data for the Comprehensive Annual Financial Report (CAFR).
• Complies with State Law and District policies and regulations.
• Develops financial information systems for external reporting, management information, and account analysis using the most efficient combination of computerized and manual systems. Recommends or implements changes in accounting systems and procedures.
• Supports budgeting and financial projections. Creates computer spreadsheet models for budget projections, researches information for budget development, and queries the AS400 for financial information.
• Implements computer programs to provide accurate financial accounting and reporting.
• Prepares work papers, financial statements, and various reports for the Governing Board meetings and other outside agencies as well as for internal accounting.
• Performs internal audit duties. Verifies the effectiveness and efficiency of District financial systems and prepares internal audit work papers.
• Supervises and participates in the posting, balancing, and reconciliation of the general ledger and subsidiary accounts, and monthly closings.
• Supervises and participates in the reconciliation of District cash, revenue, and disbursement records with the Maricopa County Treasurer’s Office, Maricopa County Schools Office, and other financial institutions on a monthly basis.
• Controls budget for various departments and projects, determining if funds are available and expenditures properly classified; researches and analyzes transactions to resolve budget problems; provides analysis of available funds at management request.
• Communicates extensively orally and in writing. Supports all levels of staff in team environments and between other departments. Writes instructions and procedures.
• Interfaces with numerous external agencies and businesses to explain regulations and provide information as needed.
• Supervises and evaluates personnel performing Federal and State Grants, Accounting, and Accounts Payable positions.

SUPERVISORY RESPONSIBILITIES:

Supervision of the Federal & State Programs, Accounting, and Accounts Payable.

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• A Bachelor’s degree in accounting or equivalent.
• Background in audit practices and procedures.
• Knowledge of computerized accounting systems and spreadsheets.

LANGUAGE SKILLS:

• Ability to write reports, business correspondence, and prepare financial reports.
• Ability to effectively present information and respond to questions from administrators, staff, and the general public.

MATHEMATICAL SKILLS:

• Excellent analytical skills and ability to work with mathematical concepts.
• Ability to apply concepts such as algebra, fractions, percentages, ratios, and proportions to practical situations.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to write accounting procedures and communicate these procedures to staff.
• Indicate initiative in developing computer programs and design a record-keeping system for district funds.
• Ability to operate a 10-key calculator and calculate complex computer operations.
• Working knowledge of laws affecting budgets and their limitations.
• Guidelines of Arizona school district finance, and governmental accounting.
• Principles of supervision, training, and performance evaluation.
• Teamwork, coaching teams, and developing a positive work environment.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

• Knowledge of department organization, methods, standards, and practices. Standard business practices/methods and procedures.
• Ability to work independently with minimum supervision.
• Ability to understand and carry out complex oral and written instructions.
• Ability to communicate effectively, orally and in writing.
• Can prioritize multiple tasks, work under stress, meet deadlines and take direction.
• Can work with frequent interruptions.
• Establishes and maintains effective working relationships with administrators and co-workers.
• Ability to perform general operations that require the exercise of judgment.
• Ability to perform duties with awareness of all district requirements and School Board Policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to moderate.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.