Now hiring a Finance Dept. Administrative Assistant for a client located in Easley, SC.

ESSENTIAL TASKS Serves as the receptionist or first point to contact for the public : answers telephone calls and greets visitors;

ascertains nature of business, directs callers / visitors to appropriate personnel, and records / relays messages; and initiates and returns calls as necessary.

Performs customer service functions : provides information / assistance regarding department services, activities, procedures, fees, or other issues;

distributes forms / documentation as requested; responds to routine questions or complaints; researches problems / complaints and initiates problem resolution.

• Provides clerical / administrative support to management and / or staff of assigned department : relieves management staff of routine administrative tasks;
• screens telephone calls, email, mail, and other communications and initiates appropriate action / response; records dictation;

types, composes, types, edits, or proofreads confidential and sensitive correspondence on behalf of management staff; keeps management informed of significant matters, messages, documentation, or other information.

Types, prepares, proofreads, completes, mails, and / or transmits various forms, reports, correspondence, newspaper advertisements, memos, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident / accident reports, inspection and permit records, training and certification records, work order requests, agendas, minutes, motions, ordinances, resolutions, inventory records, charts, graphs, spreadsheets, or other documents.

• Processes a variety of documentation associated with department operations within designated timeframes and per established procedures : receives, reviews, records, prepares, and / or distributes documentation;

compiles data for further processing or for use in preparation of department reports; and copies, files, maintains, and stores hardcopy and electronic records.

• Participates in budget and financial management : assists with annual budget preparation; receives, receipts, and records various fees and payments;
• prepares and submits deposits; maintains and balances accounts; and prepares related reports. Processes accounts payable : contacts vendors to obtain prices;
• places orders; resolves invoice / product discrepancies; and maintains vendor records. Coordinates department payroll functions : maintains personnel records;
• and summarizes and prepares weekly payroll report. Researches, compiles, and / or monitors administrative or statistical data pertaining to department operations : summarizes data, performs routine data analysis, and prepares reports;

conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.

• Performs other clerical / administrative work, including but not limited to the following : scheduling meetings and events;
• maintaining calendars; sending and receiving faxes; processing applications; assembling materials; running errands; processing daily mail;

maintaining lists and logs; etc. Attends training, meetings, seminars and / or workshops to enhance job knowledge and skills.

MINIMUM QUALIFICATIONS : High school diploma or GED required; supplemented by two (2) years of administrative, clerical, and customer service experience;

or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Last updated : 2024-05-17