About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ community, veterans, and people with disabilities to apply.

Position Title Administrative Assistant Position Number 896503 School/Division School of Medicine Department Full-Time or Part-Time Full-Time Description

Reporting to the Medical Education Program Manager, the Administrative Assistant provides administrative support to the Office of the Dean. This position requires the use of independent judgement in planning, prioritizing a diversified workload, and regular communication with students, faculty, physicians and administration at the Zucker School of Medicine, Hofstra University, and Northwell Health. Early mornings, evenings, and weekend work may be required during busy periods.

Responsibilities include, but are not limited to:

* Triages requests of faculty members, staff members, students, and outside visitors; directs them to the appropriate person or department as they present.

* Provides high-level support to the Medical Education Program Manager, including but not limited to answering phones, arranging travel, taking minutes at meetings, preparing and tracking documents, reports, grants, manuscripts, and presentations, drafting responses to routine and non-routine correspondence, fielding answers to routine questions, coordinating calendars, handling confidential and non-routine information and explaining policies when necessary.

* Provides backup administrative support to the Dean, Vice Dean, and Associate Dean for Administration and Strategy, as needed.

* Assists the Strategic Initiatives Manager and other administrators with event and meeting coordination, database entry, conducting basic internet research, maintaining information for various websites, and communication with project stakeholders.

* Collaborates with other administrative staff members to cover absences, provide relief to equalize peak work periods, or otherwise balance the workload within the department.

* Completes other special projects and routine office duties, as assigned.

Qualifications

* Bachelor's degree required.

* Minimum one year experience in an office environment.

* Possess excellent organizational skills and attention to detail.

* Must be a creative problem solver.

* Customer service oriented and possess excellent oral and written communication skills.

* Must be able to work independently.

* Demonstrate a high degree of judgment, discretion, and confidentiality.

* Must be mission-driven, motivated, and a lifelong learner.

* Extensive computing experience and demonstrate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications Special Instructions Deadline Open Until Filled Date Posted 11/08/2023 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $58,500 - $60,000

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

* Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.