3 ACCOUNTS PAYABLE SPECIALIST Jobs in Schenectady, NY
PF Management Group is Hiring an ACCOUNTS PAYABLE SPECIALIST Near Schenectady, NY
Job Description
- Health insurance
- Opportunity for advancement
- Vision insurance
The PF Management Group Executive team is searching for an ACCOUNTS PAYABLE SPECIALIST. At PF Management Group, we are proud to be one of the first Planet Fitness franchisees in the system, currently with 9 clubs in the Great Plains region of the United States and 6 clubs in the country of Panama (and growing!). In addition to Planet Fitness gyms, we have a retail division with one liquor store in New York State, and multi-unit real estate developments in 4 states.
At PF Management Group, our mission as a Planet Fitness franchisee has always been to enhance people's lives by providing a high-quality fitness experience in a welcoming, judgement free environment. Our PF Management team is comprised of dynamic, dedicated, and talented individuals who represent our values of integrity, transparency, passion, respect, and excellence (while having fun!) in everything they do.
The Accounts Payable Specialist will be a key member of the Finance team. The Accounts Payable Specialist is primarily responsible for certain activities and operations in the accounts payable function for the organization, working both independently and in a team environment under the direction of the Accounting Manager. Responsibilities include, but are not limited to, daily vendor invoice processing, check runs, ACH/wire transfers recording, maintaining accurate financial records and control reports, and assistance with expense reporting. This means processing a large volume of invoices, answering vendor inquiries and reconciling vendor statements. This position is also responsible for reviewing and approving expense reports submitted by employees as well as be the program administrator for the credit card program. The Accounts Payable Specialist position requires an extremely detail orientated person with significant knowledge of payables. Providing these services in an effective and efficient manner helps ensure that PF Management Group (and all related entities)s finances are accurate and complies with internal and external financial reporting requirements.
In This Role You Will
Manage the accounting mailbox by acting upon emails within 1-2 business days
Download invoices from vendor websites that provide access to their invoice portal mainly utility and inventory vendors
Analyze invoices and expense reports for accuracy and eligibility for payment, including entering invoices into our accounting software for 20 entities
Process vendor invoices and expense reports in Concur, assigning expense types and locations and accurately entering and/or ensuring other key fields are correct (i.e. invoice date, invoice number, etc.)
Follow invoices through the approval process and work with stakeholders as needed
Process vendor payments: check payments, ACH, and wire transfers
Communicate effectively and professionally with vendors and internal stakeholders
Assist in preparation and review of accounts payable reports
Assist with internal and external audit requests
Assist in maintaining up to date vendor files in accounting system
Assist with quarterly and annual sales tax and tanning tax preparation
Initiate investigations and own any follow up needed
Assist in implementing process efficiencies (possible software migration)
Perform ad-hoc analysis and other job related duties as assigned
About You
Bachelor's degree in accounting or related field preferred, but not required
2 years of accounts payable experience
Knowledge of processing accounts payable in system platform; QuickBooks preferred
Excellent interpersonal skills
Ability to maintain confidentiality and exercise discretion
Strong time management and organization skills
Attention to detail and high level of accuracy
Deadline-oriented
Self-motivated
Strong work ethic and team player
Strong organizational skills with ability to prioritize and multitask in a fast-paced environment
Effective verbal and written communication skills
Regular, predictable attendance is required
Must be able to work a 40-hour work week, plus overtime as needed
Strong PC skills, including proficiency in Microsoft Excel, Word, and Outlook
Experience in a high-growth organization a plus
Employees at a franchise location are employed by the Franchisee and are not employees of PFHQ (the Franchisor). PFHQ neither dictates nor controls labor or employment matters for franchisees or their employees, and does not retain any reserved authority to control the terms and conditions of employment for franchisees or their employees. Each franchisee is responsible for ensuring compliance with local, state and federal law.
Job Summary
Full Time
$45k-59k (estimate)
04/26/2024
05/12/2024
pf-management-group.com
Denver, CO
<25
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The following is the career advancement route for ACCOUNTS PAYABLE SPECIALIST positions, which can be used as a reference in future career path planning. As an ACCOUNTS PAYABLE SPECIALIST, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ACCOUNTS PAYABLE SPECIALIST. You can explore the career advancement for an ACCOUNTS PAYABLE SPECIALIST below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
12/08/2021: Santa Cruz, CA
Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
12/31/2021: Pueblo, CO
Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.
01/01/2022: Riverside, CA
Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
12/19/2021: Gainesville, FL
Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
12/23/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
02/17/2022: Grand Forks, ND
Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
01/12/2022: Troy, NY
Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
02/07/2022: Boston, MA
Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
02/22/2022: El Paso, TX
Current and aspiring accounts payable specialists use a range of both hard and soft skills.
03/02/2022: Troy, NY
Step 3: View the best colleges and universities for Accounts Payable Specialist.
