ADMINISTRATIVE ASSISTANT

Monday Friday

8 : 00 am 5 : 00 pm

$16.30 per hour

ESSENTIAL JOB FUNCTIONS

• Process correspondence, including letters and memoranda.
• Serves as front desk receptionist. Answer telephone, place calls, direct calls, and take messages as required to support the front office.
• Open and sort regular, incoming mail. Acknowledge mail when necessary and organize incoming mail to accent important papers and follow-up the routine.
• Compile information, type, copy, and distribute the monthly report.
• Maintain security and confidentiality of all personnel, equipment, process, and materials information.
• In coordination with the Manager, sends out weekly safety newsletter.
• Assists Manager with stop audits including data entry and reporting of stop audit card feedback.
• Under the direction of the Manager, tracks Safety Team activities. Responsible for meeting minutes, inspections and tracking safety events.
• Conducts emergency shower and eye wash station inspections.
• Assists Manager with tracking safety hours and completing safety rating reporting.
• Assists Manager with new hire orientation safety forms and checklists.
• Maintains and logs safety training records.
• Maintain other files and manuals as required.
• Perform other related duties as assigned.

JOB REQUIREMENTS

• Minimum of two years secretarial experience.
• Excellent communications, presentation, interpersonal skills.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office, Outlook, Power Point, Word.
• Advanced proficiency in Microsoft Excel.

Last updated : 2024-05-16