Description

Hours of Operation :Monday - Friday, 8:00 AM -5:00 PM

Under the supervision of the Human Resources Director, the administrative assistant performs moderate-level routine clerical work.

Work involves:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Complete Purchase Orders
• Ensure reception area, training area, bathrooms and kitchen is tidy and presentable
• Create employee ID badges
• Assist Human Resources with employment verificationand personal reference checks
• Assist Human Resources with the planning and implementation of any and all staff development training and activities.
• Perform other clerical receptionist duties such as filing, photocopying, collating, and faxing
• Create and distribute employee newsletter
• Assist staff with events or projects as needed
• Responsible for coordinating admin holiday and birthday parties

Qualifications

To be successful in this position, candidate will need to have a pleasant personality, as this is customer service role. Be prepared to arrive on time daily and maintain a good attendance record. Candidate should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.

• Good typing skills required
• Good spelling skills required
• Experience in clerical work
• Experience with purchase orderspreferred (Quick Books preferred)
• Must be at least 18 years of age
• Have high school diploma or G.E.D.
• Must have a Texas driver’s license
• Must have a good driving record for the past 3 years

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

Mainly an office position, however must be able to bend, stoop, kneel, crouch, squat, lift 25 pounds, sit for an extended period of time, and reach overhead.