POSITION DESCRIPTION

Title: Human Resources Benefits Coordinator -Entry Level

Reports to: Manager/Director, Human Resources

Summary: The entry level human resource benefits coordinator provides assistance with and facilitates the human resource processes at all business locations. This role assists in the administration of employee health and welfare plans and acts as liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The human resource benefits coordinator assists to ensure that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Major Duties:

· Assisting in the administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and benefit platforms and/or insurance providers to ensure accurate record-keeping and proper deductions.

· Reviews/monitors COBRA process.

· Performs customer service functions by answering employee requests and questions.

· Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.

· Reconciles benefits statements.

· Conducts audits of payroll, benefits platform and other HR programs and performs corrective action.

· Assists with processing of hires and terminations in HRIS; ensures new hires are set up in online benefit platform, EEO information is correct, and rehire status is correct, if applicable in HRIS.

· Administers and oversees company background check and substance screening process for pre-employment and random drug screening programs.

· Makes photocopies; mails, scans and emails documents; and performs other clerical functions.

· Assists or prepares correspondence as requested.

· Oversees and administers non-driver employee new hire orientation and onboarding process, in person

· Administers and oversees entire FMLA process from start to finish to ensure compliance.

· Administers initial employer responses to state unemployment claims and wage audits.

Performs other miscellaneous tasks assigned by HR Manger and VP, HR.

Job Requirements/Work Area Conditions:

Office

Educational/Experience:

High School graduate, Associate in or related field; and/or two-year equivalent experience preferred. Type: Human Resources/Transportation preferred.

Physical:

Works 8-9 hours/day at desk with only occasional, short breaks. Must have the

ability to solve complex problems and operate under considerable stress, within time

constraints. Must be able to talk on phone frequently with respect to our drivers and office

Special Skills:

Experience with Microsoft Office (Word, Excel and PowerPoint). IBM PC computer operation, and organizational skills. Attention to detail is a must. Ability to recall information accurately and in a timely manner. Must possess excellent written and verbal communication and interpersonal skills. Must be able to keep sensitive company and employee information confidential as job requires.

Environmental:

WORKER ATTRIBUTES

Knowledge - An organized body of information usually of a factual or procedural nature which, if applied, makes adequate performance on the job possible. A body of information applied directly to the performance of a function.

• Employment Law: Knowledge of state and federal employment law regulations, including but not limited to, FMLA, I-9s, W-4 forms, ERISA, PPACA, ADA, etc.
• Clerical: Knowledge of administrative and clerical procedures and systems such as Microsoft products, managing files and records, and other office procedures and terminology.
• Policy and Procedure: Knowledge of company policy and procedures.

Skills - The proficient manual, verbal or mental manipulation of data or things. Skills can be readily measured by a performance test where quantity and quality of performance are tested, usually within an established time limit. Examples of proficient manipulation of things are skill in typing or skill in operating a vehicle. Examples of proficient manipulation of data are skill in computation using decimals; skill in editing for transposed numbers, etc.

· Clerical: Must be able to type.

· Talking: Must be able to clearly relay important instructions and ensure they’re understood.

· Listening: Giving full attention to what others are saying, taking time to understand the points being made, asking questions when appropriate and not interrupting at inappropriate times.

· Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

· Time Management: Manage one’s own time and the time of others.

· Coordination: Adjusting actions in relation to others' actions.

· Service Orientation: Actively looking for ways to help people.

· Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.

· Operation and Control: Controlling operations of equipment or systems.

Ability - The power to perform an observable activity at the present time. This means that abilities have been evident through activities or behaviors that are similar to those required on the job, e.g., ability to plan and organize work. Abilities are different from aptitudes. Aptitudes are only the potential for performing the activity.

• Planning: Plan, organize and prioritize work.
• Data and Research: Gather facts and communicate findings.
• Interpersonal communication: Written and verbal expression and clarity.
• Problem Sensitivity: The ability to anticipate or recognize problems.
• ·Multi-tasking: The ability to shift between two or more activities or sources of information.
• Relator: Able to build lasting bonds with a wide variety of personality types.
• Performance Dimensions - Performance dimensions are traits or characteristics used to describe observable workplace behaviors. They provide a framework for managers and employees in which performance can be discussed and evaluated.

· Service and Sensitivity: Actions that indicate a consideration for the feelings and needs of others. Responsiveness to the needs of drivers, internal and/or external customers.

· Listening: Ability to extract information in oral communication. Actively makes an effort to pay attention and hear what someone is saying.

· Oral and Written Communication: Effective expression in individual or group situations (includes gestures and non-verbal communications). Effective expression of thoughts and messages in a written format (includes clarity, grammar, spelling, conciseness, etc.).

· Planning and organization: Establishing a course of action for self and/or others to accomplish a specific goal: Prioritizing responsibilities and organizing efforts to ensure the timely completion of daily responsibilities, projects, etc.

· Judgment: Making rational and realistic decisions which are based on logical assumptions and which reflect factual information and consideration of company's mission and resources.

· Stress Tolerance: Stability of performance under pressure and/or opposition.

· Team player: Actions are consistent with overall corporate goals and objectives. Ability to work with others. Facilitates and supports cooperative actions. Listens to, and respects, other's contributions. Willingness to express ideas, opinions, and share information.

Paschall Truck Lines, Inc. is an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Human Resources Occupations: 1 year (Required)

Ability to Relocate:

• Murray, KY 42071: Relocate before starting work (Required)

Work Location: In person