Manager, Project Delivery

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

This Opportunity:

Palladium is currently seeking a Manager, Project Delivery, to support implementation of the Translating Data for Implementation (Data.FI) award. Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response. Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics. Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.

The Manager, Project Delivery serves as part of the Project Management Unit (PMU) and will support and facilitate the management and implementation of effective and efficient project delivery, playing a key role in leading day-to-day management activities in addition to cross-cutting responsibilities to help grow the business, manage client work, and contribute to technical project implementation. The Manager, Project Delivery, is primarily responsible for financial and compliance activities to deliver projects in accordance with contractual obligations, company policies and client rules and regulations.

Location and Compensation:

The position is based in Palladium’s Washington D.C. office

For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $80,000 - $90,000.

Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium’s business or organizational needs.

If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you.

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have expertise in program management, financial management, and operations, we are interested in hearing from you.

As an experienced Manager, you may have opportunities to travel for either project oversight or business development pursuits, as well as to support other units within the firm in our collaborative and agile environment. Your future career within the firm could be in any department or subject area; typically, Managers become thought leaders, proposal champions, and Project Directors, with increasing opportunities to travel and/or work abroad as your career progresses.

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Reporting and Supervision:

• This position will report to Director, Finance & Administration, Data.FI
• This position may oversee and manage Senior Project Associates and Project Associates as assigned

Primary Duties and Responsibilities:

Project Management

• Serve as the project’s primary liaison with corporate services, Senior Managers, Project Delivery, and Compliance and Project Excellence Hub
• Serve as the primary liaison between the project’s implementing teams and the PMU, leading the procurement processes for goods, services, subcontractors, and human resources to support efficient and compliant implementation of project workplans
• Serve as a point of contact with service providers and partners and address contractual matters as required
• In collaboration with the Compliance and Project Excellence Hub and corporate services, provide training and guidance to project staff on, and ensure compliance with, company policies and client rules and regulations (covering as required risk management, project planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other project managements matters)
• Support development of project subcontractor, grant management, and procurement procedures compliant with internal and client’s rules and regulations
• Plan and manage project start-up and closeout, supporting in-country corporate registration as needed, establishing project offices and office infrastructure and facilitating field office leases

Financial Management

• Ensure the project financial calendar is adhered to including monitoring, reconciling, and reporting expense advances monthly
• Leads monitoring budget progress against forecast as one metric to track project progress against its work plan; proactively seeks to solve shortages or overages against the frozen forecast as needed
• Support workplan budget and budget narrative development
• Ensure company policies for financial management are implemented and are compliant with the client’s rules and regulations
• Effectively oversees project financial forecasting, ensuring minimal monthly variance between projections and actuals
• Ensure project cost share plans are in place and cost share targets met where applicable

Human Resource Management and Recruitment

• Oversee project human resource planning, recruitment and contracting, coordinating with field teams with inputs from Compliance, HR, and Talent Acquisition
• Working with associate, ensure project data on relevant HR systems for short-term and long-term staff and consultants is maintained accurately
• Serve as primary supervisor to one or more Associate(s), Project Delivery, or Senior Associate(s), Project Delivery. Take a proactive role in staff development, including working with supervisees to identify professional development opportunities, and holding monthly coaching sessions to advise them on project management best practices, core competencies, and general work skills and behaviors
• Actively monitor, review, correct, and provide feedback on all supervisee’s work products, providing additional training and support where necessary

Contract and Client Relationship Management

• Monitor and maintain compliance with head/prime contracts including agreement action requests (i.e., travel, personnel changes, grant approvals, budget realignments, etc.)
• Liaise with Contracts and Compliance (C&C) to communicate with contracting and agreement officers or other client representatives on any matters that make legal or financial commitments for Palladium

Key Competencies Required:

• Demonstrated ability to learn from prior experiences and adapt/improve processes, work, communications accordingly
• Proven ability to work on multiple activities/projects simultaneously and adapt to new work priorities as they change
• Demonstrated management of multiple activities in a time-sensitive environment
• Sound problem solving and decision-making skills
• Ability to meet deadlines with exceptional attention to detail and to quality
• Proven ability to manage and train people
• Proven experience identifying and applying complex program management processes
• Proven experience building partner relationships and networks.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants
• Demonstrated ability to work as an effective team lead in a complex and fast-paced environment
• Excellent written and oral communication skills (in English) as demonstrated by speaking engagements and/or contributions to written documents
• Financial acumen and the ability to generate, interpret, and analyze financial reports and forecasts using Excel and other financial reporting/forecasting systems as demonstrated by experience
• Ability to manage multiple simultaneous tasks and/or complex projects/assignments
• Experience working on developing country issues and/or contexts
• Ability to travel and work in developing countries for extended periods of time

Professional Expertise/Competencies Preferred:

• Experience working within an international organization or business
• Experience supporting work implementing USAID or other donor-funded projects
• Experience working in a developing country or in a project-based environment
• Experience with conceptualizing and making presentations, both in-person and virtually
• Experience networking across the development community, including with donors, implementing partners, and developing country organizations and governmental institutions
• Professional working proficiency in another language, with priority given to Spanish

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.