About us

We are professional and agile.

Our work environment includes:

• Modern office setting
• Food provided

Overview:

We are seeking an experienced and detail-oriented Director of Admin/ Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for managing all aspects of accounts payable, ensuring accurate and timely processing of invoices, and maintaining vendor relationships. This is a vital role within our organization, and we are looking for someone who is highly organized, has strong attention to detail, and possesses excellent communication skills.

Responsibilities:

- Process accounts payable invoices accurately and in a timely manner

- Review invoices for accuracy, completeness, and proper authorization

- Match invoices with purchase orders and packing slips

- Resolve any discrepancies or issues with vendors or internal departments

- Reconcile vendor statements and resolve any outstanding balances

- Prepare and process weekly check runs

-Assist P4 Managers with Hotel Related Tasks

- Maintain accurate records of all accounts payable transactions

- Assist with month-end closing activities as needed

- Collaborate with the accounting team to ensure accurate financial reporting

Requirements:

- Proven experience as an Accounts Payable Specialist or in a similar role

- Strong knowledge of accounts payable processes and procedures

- Proficient in using accounting software such as QuickBooks or Quicken

-Prefer Hotel Accounting Software Experience

- Familiarity with HRIS systems and benefits administration is a plus

- Excellent attention to detail and accuracy

- Strong organizational and time management skills

- Ability to prioritize tasks and meet deadlines

- Effective communication skills, both written and verbal

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Knowledge of payroll management is preferred

We offer competitive compensation packages, including benefits such as health insurance, retirement plans, and paid time off. We offer Travel Benefits, Health Welness Programs and much more. If you are a dedicated professional with a passion for numbers and a keen eye for detail, we would love to hear from you. Apply today to join our team as a Director of Administration/ Accounts Payable.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Professional development assistance
• Referral program
• Relocation assistance
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus opportunities
• Differential pay
• Overtime pay
• Signing bonus
• Yearly bonus

Work Location: In person