We at Out of the Box Solutions are looking for an organized, cheerful, and dependable office assistant to aid our team with the day to day needs of the office. Out of the Box Solutions is committed to delivering unparalleled, person-center support through both in-home and community- based services. Rooted in the core values of person-centered care, integrity, and excellence, our foundation is built on a genuine passion for making positive impact. This passion is evident in every facet of the support we provide. Our mission is transform the lives of children and adults with disabilities, offering them comprehensive support paired with creative and effective solutions. It all begins with our dedicated office staff, who are the cornerstone of our service excellence. If you thrive in a fast-paced environments and are looking for an opportunity to showcase your multitasking and administrative skills, this is the perfect role for you. 

Our Vision:

Out Of The Box Solutions meets each person exactly where they are, striving to understand their perspective and walk the journey alongside them. We're dedicated to being the most responsive group ever to the unique needs of families facing the daily challenges of supporting people with disabilities, committed to finding solutions that make those challenges easier to manage.

Should our Vision and values resonate with you, we would be delighted to connect. 

RESPONSIBILITIES

• Main point of contact for receiving and distributing communication 
• Handle daily office operations, including answering phones, and handling correspondence via email
• Assist with onboarding both clients and Direct support Professionals (DSP)
• Perform various clerical duties, including ensuring that all client and DSPs folders are accurate and up to date, data entry 
• Hands on with Compliance and ensuring our office always remains compliant with state and agency regulations 
• Assist the office team with additional tasks as they come up 
• Help to organize for annual audits
• Be able to learn all aspects of the business and step in when needed

REQUIREMENTS

• Proven experience as an administrative assistant or office admin assistant
• Full time 9:00am-5:00pm (Monday through Friday)
• In office required (this is not a remote position)
• Track record for building relationships with staff/clients/ customers
• Strong organizational skills with the ability to multi-task
• Attention to detail and problem-solving skills
• Experience working in all aspects of Google, Excel, experience with Drop Box, eXPRS, and Wellsky a plus
• Passion for people and working as team to build the agency and build relationships with the Clients/DSW
• Minimum of high school diploma or equivalent 
• Must be detail oriented, have integrity, a positive attitude, dependability, self starter, and adapts to change and driven 
• Must have a Drivers License and reliable transportation
• Must be able to pass a state background check

WHAT SUCCESS LOOKD LIKE

• Ability to work in a very fast paced, ever changing environment, and pivot when needed
• Strong communication skills, both written and verbal 
• Work from a place of empathy and patience, both internally and externally
• Must be coachable, willing to learn, and grow
• Strong collaboration and cooperation skills
• Confident and comfortable to share ideas and perspectives up stream 

PERKS

• Administrative assistants gain a broad range of skills, including organizational, communication, and technological skills, which are transferable to many other roles and industries. 
• This role provides frequent interaction with various levels of management and departments within the organization, offering excellent networking opportunities that can lead to career advancement
• The unique overview of the company's operations, providing a comprehensive understanding of how different functions interconnect
• No two days are the same in this role. keeping the workday interesting and engaging with a variety of tasks and challenges
• You get to play a key role in shaping and maintaining company culture, through internal communications and being a point of contact for the office and team

Benefits:

• Hourly Rate $18.00-$22.00 
• Comprehensive Health and Dental Insurance 
• Exclusive No Cost Health Plan including
• a. $25,000 life insurance coverage
• b. $2,000 accidental coverage
• c. Virtual Health Insurance Options for Dependents
•  Whole Life insurance (voluntary benefit)
• Time off Policy
• 401 (k) Retirement Plan 
• Bi-Monthly Pay on the 10th and the 25th