100 years ago, OSI started as a family-owned butcher shop in the Chicago area and has grown to become one of the largest in the world.

As our company grows- we want you to join and grow with us. At our Geneva plant, we are producing frozen meals and salsa products for well-known customers.

Our team is made up of more than 20,000 employees in 18 countries. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential.

We believe that every person can make a difference. If you are looking to make a real impact in your career, OSI is the place for you!

Why join us?

We know that you make a difference. So, we strive to make a difference in your life as well with the competitive pay and benefits you would expect from an industry leader, plus :

• Great starting pay rates and appreciation pay of $1.00 / hour more every week if you work your scheduled shifts in that week
• Annual merit increases
• Excellent Medical, Dental and Vision benefits
• Overtime Availability
• 401(k) matching and profit-sharing programs
• Legal service benefit available
• Company Paid term life and AD&D insurance
• Great potential for growth with internal promotions
• Tuition reimbursement program available

Major Position Responsibilities :

• Provide routine and special request administrative and clerical support.
• Receive incoming telephone calls, identify caller and transfer to appropriate staff member or to voicemail as directed.
• Receive and sort incoming standard mail and daily package deliveries, i.e., Fed Ex, UPS, USPS, and distribute to recipient or as otherwise directed.
• Receive incoming visitors with courtesy and in compliance with organization security requirements and other visitor policies, notify staff members when visitors arrive and direct them as required.
• File personnel documents in a timely and accurate manner. Create new personnel files as required, discard old personnel files in accordance with organizations record retention program.
• Utilize timekeeping system to track daily attendance and communicate with supervisors on needed corrections.
• Prepare, fax or copy a variety of forms, documents and reports as requested by management. Must be able to learn how to extract data from SAP.
• Coordinate the set-up of new vendors into SAP, create purchase orders (PO's) in SAP, and receive against P.O.'s in SAP as requested.
• Generate a variety of reports on a weekly, monthly, and / or quarterly basis.
• Arranges meetings, travel plans, processes expense reports for corporate management and staff as needed.
• Assists with coordinating employee engagement activities.
• Performs other duties as assigned.

Required Skills

• Ability to coordinate diverse administrative tasks requiring exceptional organizational skills.
• Ability to maintain confidentiality of employee records.
• Proficient in Microsoft Office Suite
• Ability to communicate clearly and effectively with individuals at all levels of the organization and external vendors and customers.

Required Experience

• At least three years working in an office, clerical or administrative capacity.
• High school degree or equivalent written and verbal communication skills and mathematical ability.
• Ability to coordinate diverse administrative tasks requiring exceptional organizational skills.
• Ability to maintain confidentiality of employee records.
• Proficient in Microsoft Office Suite
• Ability to communicate clearly and effectively with individuals at all levels of the organization and external vendors and customers.

Last updated : 2024-05-23