1 Proposal Coordinator Job in Corvallis, OR
SORT BY
O
Proposal Coordinator
$63k-91k (estimate)
Full Time | Colleges & Universities
2 Months Ago
Oregon State University is Hiring a Proposal Coordinator Near Corvallis, OR
Proposal Coordinator
Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details.
To ensure full consideration, applications must be received by March 28, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
When applying you will be required to attach the following electronic documents:
1) A resume/CV;
2) A cover letter indicating how your qualifications and experience have prepared you for this position; and
3) Responses to the following questions (Uploaded as Other Document 1):
3) Responses to the following questions (Uploaded as Other Document 1):
- A demonstrated commitment to diversity, equity and inclusion (DEI) can be related to professional work, volunteer work or in one’s personal life. The College of Science values your experience working with or supporting individuals with marginalized identities of race, ethnicity, class, gender, sexual orientation, ability, status and others. In your professional, volunteer or personal life, how have you demonstrated your commitment to DEI? Please provide examples.
- How has your background prepared you for this position as described?
- What else would you like us to know about your knowledge, skills and experience as it relates to this position?
- What strategies do you or would you utilize to ensure you’re providing high quality work when coordinating via remote or hybrid positions?
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact: Trenea Moore, trenea.moore@oregonstate.edu, 541-737-1278
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
College of Science Admin (SCI)
Position Title
Coordinator-Res Program
Job Title
Proposal Coordinator
Appointment Type
Professional Faculty
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Yes
Job Summary
The College of Science is seeking two Proposal Coordinators. These are full-time (1.0 FTE), 12-month, professional faculty positions.
OSU has a land grant mission and an institution-wide commitment to diversity, multiculturalism, and community. We actively engage in recruiting and retaining a diverse workforce and a student body that includes members of historically underrepresented groups. We strive to build and sustain a welcoming and supportive campus environment. OSU provides leadership opportunities for people interested in promoting and enhancing diversity, nurturing creativity, and building community. All employees are responsible for helping to maintain and enhance OSU’s collaborative and inclusive community that strives for equity and equal opportunity.
OSU has a land grant mission and an institution-wide commitment to diversity, multiculturalism, and community. We actively engage in recruiting and retaining a diverse workforce and a student body that includes members of historically underrepresented groups. We strive to build and sustain a welcoming and supportive campus environment. OSU provides leadership opportunities for people interested in promoting and enhancing diversity, nurturing creativity, and building community. All employees are responsible for helping to maintain and enhance OSU’s collaborative and inclusive community that strives for equity and equal opportunity.
The College of Science promotes an inclusive and collaborative, interdisciplinary research environment to inspire discovery and foster innovation. Science faculty and students pursue both fundamental and applied research in over 100 labs across campus. We bring unique talent and capabilities to four key areas of interdisciplinary research with global distinction: Marine Science, Biomedical Science, Materials Science and Data Science. These areas represent our global impact in research vital to human and animal life health, the sustainability of our planet, and a strong economy with start-ups, innovative market solutions, and scientific discoveries that solve our most pressing problems in these areas. The College includes seven academic departments and key Research Centers and Facilities that span research across a variety of disciplines.
The Research Development Unit (RDU) within the College of Science (COS) is focused on accelerating research growth by leveraging college resources to encourage faculty to address grand societal research challenges and target funding opportunities to increase the size and number of competitive research grants in alignment with the Oregon State University’s strategic plan, “Prosperity Shared Widely”, the college’s diversity action plan, Embedding Equity, Access and Inclusion, and the College of Science’s Strategic Plan. The RDU designs and implements services, using an equity, access and inclusion (EAI) lens to help faculty, staff and student investigators succeed in obtaining and maintaining intramural funding within Oregon State University (OSU), and extramural funding from federal agencies and foundation grants.
The RDU is seeking two Proposal Coordinators who will report to the Director of Research Development and contribute to OSU’s and the COS’s strategic plan to grow our research and innovation enterprise. These positions serve as a primary point of contact and technical resource in the COS for researchers seeking to develop and submit proposals for external funding opportunities. The positions are based on the Corvallis campus with a hybrid or remote work option available.
The Proposal Coordinators are members of the RDU working on complex projects, collaborating with faculty, staff, and researchers across the college and university. These coordinators work with the Director to lead and manage the proposal support unit which includes finding funding opportunities, building teams, and assisting researchers with proposals from inception to submission. Thus, they are expected to learn and be aware of COS research programs and to contribute to COS’s capacity to be competitive in obtaining external grants. The coordinators maintain a deep knowledge of university and granting agency requirements and proposal and award processes and issues. The coordinators confer with grant and contract administrators and external funding agencies to clarify rules and guidelines and explain to researchers as needed.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Key Responsibilities
85% Proposal development and review.
Fosters and facilitates grant proposal submissions, from single investigator to multi-institutional, cross-college collaborative and often complex proposals. Exercises independent judgement and knowledge of best practices in research development and administration. These positions are the point of contact for proposal assistance and administration.
Collaboratively with the RDU staff, they will develop a process and procedure for proposal request intake, monitoring, and tracking.
Assists in all aspects of the proposal submission process:
- Reviews the Notice of Funding Opportunity (NOFO) of interest to the principal investigator (PI) and their team, consults on the planned research program to meet the NOFO requirements; interprets sponsor guidelines, regulations, and policies related to proposal development, including letters of assurance and compliance.
- Prepares and/or reviews budgets, budget narratives and other required documents to comply with agency guidelines and formats
- Coordinates with the PI and subaward collaborators when appropriate during proposal preparation and submission, working with the external institutions to obtain the necessary documents for a successful proposal submission. This could include developing a memorandum of understanding (MOU), material transfer agreements, intellectual property negotiations (in consultation with OSU IP office), compliance with Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), etc.
- Consults with grant and contract officers and funding agencies to clarify rules and guidelines
- Provide grant editing as requested or needed to strengthen the proposal
- Collaborates with the Associate Dean and Director on updating procedures for managing internal and external cost share requests
- Collaborates with other units on campus to maintain current information on proposal and award process and policies at the institutional, college and agency level
- Coordinates with OSRAA staff on proposal submissions to the agencies
- Develops and maintains a data base for proposal submissions, requests, awards
5% Sponsored research program management
- Provides oversight of the grant preparation and submission process. Monitors and communicates status of awarded projects and research program trends to the RDU staff and marketing team as appropriate.
- Provides recommendations to the RDU Team on process changes and/or improvements.
- Communicates changes in agency and OSU policy and process to researchers; identifies college level submission process issues and works collaboratively to negotiate solutions.
- Establishes a relationship with The Office for Sponsored Research and Award Administration (OSRAA) regarding policy changes, recommendations, process and improvement.
- Serves as a college-level proposal authorizer in the proposal submission process.
5% Funding opportunity and dissemination
- Searches for funding opportunities
- Brings teams together to address opportunities that would grow the College’s research enterprise and increase the researchers’ success.
5% Professional development and other activities
- Participates in training and professional development opportunities pertinent to the position, in consultation with and approval by the Director and Associate Dean.
- Participates in equity, access, and inclusion learning opportunities.
- Other duties as directed.
What You Will Need
- Bachelor’s degree in science, engineering or related field and at least two years of transferable research, research development, administration and/or sponsored programs activities or proposal development and preparation.
- A demonstrable commitment to promoting and enhancing diversity, equity, access and inclusion.
- Ability to work independently, take initiative and prioritize workload.
- Demonstrated ability to work collaboratively in a team environment.
- Excellent written and verbal communication skills
- Ability to collect, analyze and summarize data
- Expertise in Microsoft Office (excel, word, Teams, etc) and Adobe Acrobat.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Masters or higher degree, preferably in a STEM field
- Expertise in proposal writing and editing
- Experience with proposal submission processes to various federal and non-profit foundations
- Familiarity with content management systems (CMS) for example Drupal or Wordpress.
- Experience with assessment surveys and institutional reporting systems such as Qualtrics, InfoReady etc.
- Experience with online proposal portals, such as Cayuse, Proposal Central, research.gov, etc.
- Experience in proposal or grant management
- Experience in developing a tracking mechanism for proposal intake, submissions and awards.
Working Conditions / Work Schedule
This position requires computer work, scheduling meetings, other duties typically within normal business hours. Occasional after hours work with college level awards or meetings may be needed. If remote, the incumbent needs to have stable internet access for online meetings. (hybrid or remote option available)
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
$51,072 - $86,904
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/151335
Posting Detail Information
Posting Number
P07851UF
Number of Vacancies
2
Anticipated Appointment Begin Date
08/01/2024
Anticipated Appointment End Date
Posting Date
03/07/2024
Full Consideration Date
03/28/2024
Closing Date
04/02/2024
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by March 28, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
When applying you will be required to attach the following electronic documents:
1) A resume/CV;
2) A cover letter indicating how your qualifications and experience have prepared you for this position; and
3) Responses to the following questions (Uploaded as Other Document 1):
3) Responses to the following questions (Uploaded as Other Document 1):
- A demonstrated commitment to diversity, equity and inclusion (DEI) can be related to professional work, volunteer work or in one’s personal life. The College of Science values your experience working with or supporting individuals with marginalized identities of race, ethnicity, class, gender, sexual orientation, ability, status and others. In your professional, volunteer or personal life, how have you demonstrated your commitment to DEI? Please provide examples.
- How has your background prepared you for this position as described?
- What else would you like us to know about your knowledge, skills and experience as it relates to this position?
- What strategies do you or would you utilize to ensure you’re providing high quality work when coordinating via remote or hybrid positions?
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact: Trenea Moore, trenea.moore@oregonstate.edu, 541-737-1278
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$63k-91k (estimate)
POST DATE
03/10/2024
EXPIRATION DATE
07/06/2024
WEBSITE
oregonstate.edu
HEADQUARTERS
CORVALLIS, OR
SIZE
7,500 - 15,000
FOUNDED
1868
TYPE
Private
CEO
ED FESER
REVENUE
$500M - $1B
INDUSTRY
Colleges & Universities
Related Companies
About Oregon State University
OSU is an education institute that offers undergraduate and graduate programs.
Show more
The job skills required for Proposal Coordinator include Microsoft Office, Initiative, Leadership, Background Check, Futures, Support Services, etc. Having related job skills and expertise will give you an advantage when applying to be a Proposal Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Proposal Coordinator. Select any job title you are interested in and start to search job requirements.
For the skill of Initiative
US11345-AIRGAS Airgas USA, LLC
Full Time
$48k-61k (estimate)
Just Posted
Show more
If you are interested in becoming a Proposal Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Proposal Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Proposal Coordinator job description and responsibilities
Proposal coordinators help develop and submit marketing proposals by providing administrative assistance to proposal managers.
03/22/2022: Fargo, ND
Proposal coordinators also create computer graphics and prioritize assignments.
03/26/2022: Asheville, NC
A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs.
03/09/2022: Newport News, VA
They typically prepare a bid based on a request for proposal (RFP) from a prospective client which also ensures that all completed proposals are professional, comprehensive and credible.
01/04/2022: Fresno, CA
Focusing on the Service Provider and Overlooking the Client.
01/27/2022: Orange, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Proposal Coordinator jobs
Build a rapport with subject matter experts.
03/18/2022: Birmingham, AL
Don’t make the audience feel they are stuck .Don’t lull them to dream away.
03/20/2022: Sioux Falls, SD
Don’t expect a quick yes or no.
03/20/2022: Roanoke, VA
By focusing on project management, proposal coordinators can set themselves apart from other candidates and make themselves more valuable to potential employers.
01/04/2022: Birmingham, AL
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
