Our growing estate planning law firm located in Roseville, Minnesota, is seeking an Administrative Assistant. The administrative assistant will be responsible for helping manage the day-to-day operations of the law firm, supporting our attorney, law clerk, and paralegal, and assisting with a variety of administrative functions. The ideal candidate for this position is friendly, outgoing, self-motivated, and also enjoys working on projects independently.
This position requires a person who enjoys talking to people and has a natural inclination to want to help and connect with anyone they are talking to. Telephone and email correspondence are core responsibilities of this position and will consume a significant amount of your time each day. Accordingly, excellent phone etiquette and confidence on the phone are necessary, as are excellent written communication skills.
Producing client outreach and marketing content is another, more creative component of this job. Someone who enjoys creating visual and written materials (with tools of your choice) would find lots of opportunities to do so in this position.
This position would be an excellent opportunity for a new graduate or candidate wanting to rejoin the work force due to a breadth of office support activities that will be learned in a caring and collegial environment.
What will you be doing?

• Daily administrative tasks such as mailing documents, answering phone calls from clients or prospects, and creating/organizing files and more
• Welcome clients and visitors to the office
• Nurture professional referral sources through correspondence and thank you cards
• Update spreadsheets, databases and practice management software daily with client, prospect, and project information
• Serve as a witness to clients’ signatures on legal documents, scan, file, and build-out estate planning binders for completed estate plans
• (Occasionally) assist in the organizing of marketing events, including researching venues, coordinating with vendors, and ensuring all the pieces come together the day-of the event
• Compose and post online content on the firm’s website
• Create and/or order materials for client relations, such as newsletters and digital content, as well as for administrative purposes such as intake forms, letters, and worksheets

What will you love about this job?

• Beautiful modern office (each person has a private office, in addition to group workspaces)
• Mac/Apple aficionados will feel at home here
• 8 Paid holidays, plus paid time off that increases with each year of employment
• Reliable hours (usually 9:00 to 5:00) with flexibility when you need it
• Room to grow (and leadership that genuinely wants to help you grow)

Qualifications include:

• Excellent communications skills, including over the phone
• Fast typing skills for taking notes during meetings and excellent organizational skills to

render that information into project tasks and timelines for use in managing client projects

• Excellent writing and correspondence skills
• Ability to multi-task and adhere to deadlines without need for reminders
• Comfort with technology; willing to learn new skills and software applications
• Ability to self-motivate when others are not actively managing your daily work process
• Knowledge of Microsoft Word

Compensation : $20 per hour base pay, plus benefits
Job Type: Up to 40 hours per week.
Desired Experience: 2 years client relations or professional office experience or Associate’s Degree; Bachelor’s Degree preferred.
Anticipated start date: March 15, 2024