Essential Functions include, but are not limited to the following:*

• Provides general office support by answering phones, taking and delivering messages, rerouting calls as needed, filing, data entry, managing incoming and interoffice mail, FedEx/UPS/USPS (pick-up/deliveries, etc.), and assists with credit card expense reports.
• Answer inquiries about Blackbird Farm and Farm Stay Inn and provide customer service as needed.
• Helps maintain, organize and update staff on office activities
• Communicates and maintains company information by posting and maintaining policies in common areas, distributing updated contact information, and other information as needed.
• Learns how to operate all office machines such as photocopier/scanner, voicemail/phone systems and personal computers. If an IT or facility problem cannot be easily resolved through troubleshooting, the Office Assistant will coordinate with appropriate personnel (facilities, IT, etc) for assistance until the problem(s) have been resolved.
• Interfaces with accounting, payroll, vendors, sister companies, and clients as needed.
• Supports with department-level budgets as directed.
• Gathers and assembles receipts in order to prepare and complete monthly reports for credit card billing and payments.
• Prepares and completes expense reports.
• Orders supplies and/or does supply runs for all Blackbird Farm departments
• Conducts research as needed for all Blackbird Farm departments.
• Cleaning as needed in the office and cabins.
• Assists kitchen staff as needed.
• Assists Farm Stay Inn with guest reservations from booking through check out and with event tours and invoicing.

Knowledge, Skills and Abilities Required:

• Excellent organizational and multitasking skills.
• Ability to track down and effectively manage financial reports and documents with little supervision.
• Good working knowledge of all MS Office programs (Word, Excel, Outlook, PowerPoint, etc.)

• Experience with general office duties.
• Excellent phone communication and customer service skills.

Education and Experience:

• High School Diploma preferred
• Some college/BA preferred.
• Bookkeeping experience is preferred.

Compensation:

• $15.50/hr

Job Types: Full-time, Part-time

Pay: From $15.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person