Location: Syracuse, NY Category: Management Confidential Posted On: Wed Nov 8 2023 Job Description:
SUMMARY
The Human Resources Coordinator has responsibilities that include administering performance management and evaluation systems, Workers' Compensation management, assists with administering Family Medical Leave, ADA requests, leaves of absence and return to work programs. The HR Coordinator is also responsible for monitoring changes to HR- related regulations and implementing systems to assure compliance (e.g., PSLF program, NYSLRS 211 waivers, OSHA 300).
MAJOR RESPONSIBILITIES
Manages the performance evaluation process and systems for professional administrators (PAs) for the probationary period, "term appointments" and "continuing appointments", ensuring processes and timelines are communicated to and met by staff. Executes the evaluation process efficiently and as prescribed by relevant collective bargaining agreement. Counsels' supervisors about appropriate documentation of performance issues, collaborating with the Director of Employee and Labor Relations, as necessary. Ensures all performance evaluation documents are electronically saved in employees' personnel files.
Research best practices in performance management systems; develops recommendations for implementation of a performance evaluation system for unrepresented administrators (including Management/Confidential).
Trains and advises new supervisors on completing performance appraisals including writing developmental goals.
Ensure the performance management cycle is implement and complied with; Managing all aspects of the annual position summary statements including the timely distribution of letters to all parties.
Works with the HR Benefits Coordinator, managing of employee leaves, ensuring that all applicable laws and regulations are understood and followed, necessary documentation is tracked, and managed, and appropriate follow-up occurs with both employees and supervisors, including but not limited to FMLA, sabbatical leaves for PAs, and military leave.
Coordinating leaves with/without pay and FMLA with Payroll Coordinator and HR Benefits Coordinator.
Manages Workers' Compensation claims to include filing claims on behalf of the injured worker in a timely manner, ensuring injured workers know their rights. Investigates employee injuries on campus and coordinates with the insurance carrier. Makes recommendations relative to process improvement and mitigating risk for the College. Serves on the Campus Safety Committee, providing accidental injury updates as needed. Follows up to ensure employees are released by physician or medical professional from medical restrictions and able to return to work.
Assesses and works with employee/supervisor when light duty or other restrictions are necessary per a health care provider and in conjunction with the insurance carrier.
Reviews and evaluates requests for ADA accommodations, consulting with legal counsel, as necessary. Reviews and evaluates requests for ergonomic changes at the work site in collaboration with the Workers' Compensation insurance carrier. Performs ergonomic evaluations once trained.
Stays abreast of all regulations and government reporting and implements and/or revises systems to ensure compliance within scope of position.
Completes Employee Public Service Loan Forgiveness forms, including researching service calculations.
Collaborates with others on the HR team on other HR issues including evaluating processes and policies, analyzing staffing requirements, and interpreting collective bargaining agreements. Performs special projects as assigned.
Performs all other duties as assigned.
Job Requirements:
MINIMUM QUALIFICATIONS
Bachelor's degree from an accredited college or university in human resources, business administration, psychology or closely related field.
A minimum of 3 years' experience of working in a human resource function with responsibilities that include administration of performance appraisals, workers' compensation, and ADA functions.
PREFERRED QUALIFICATIONS
Experience in a union environment
Bilingual in English and Spanish. English and other languages will be considered
KNOWLEDGE, SKILLS & ABILITIES
Working knowledge of employment laws and the principles and best practices of human resources
Proficiency with Microsoft Office (particularly Outlook, Word, PowerPoint, and Excel)
Proficiency with HRIS systems
Excellent verbal and written communication skills
Attention to detail and follow up
Ability to establish and maintain professional relationships and work with individuals at all levels of the organization with a customer-oriented focus
Ability to analyze with a critical thought process for continuous improvement
Ability to organize, prioritize, and meet changing demands
Must be able to perform duties with the highest regard for confidentiality, integrity and respect for all people and employee information.
Additional Information:
Please attach a cover letter and resume.
Salary range: $58,564-$73,205 commensurate with credentials and relevant experience.