Overview

OMG23 is the Omnicom Media Group agency dedicated to Walt Disney Studios, Disney and Disney's multiple television networks. At OMG23, we have the privilege of partnering with Disney on the planning, buying and implementation of its integrated ad campaigns for some of the entertainment industry's most iconic brands. Our Walt Disney Studios team works on titles that include a wide variety of blockbuster films distributed under the Walt Disney Studios, Marvel Studios, Lucasfilm, Pixar Animation Studios, Walt Disney Animation Studios, 20th?Century, and Searchlight banners. We are also proud to be Disney's Agency of Record for their premier television networks including ABC, ABC News, Disney Channels, Freeform, National Geographic and FX. We live movies and TV. If you do too, see below for an opportunity to join our team.

Qualifications

We encourage you to apply if the below describes your experience and talents:

* Bachelor's degree or equivalent experience

* 1 years of administrative support experience (entertainment industry is highly preferred)

* Excellent written and verbal communication, organizational, interpersonal, and analytical skills

* Strong time-management skills, sense of urgency and delivery

* A proactive approach to problem-solving with strong decision-making capability

* Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams, Word), Zoom and Apple Keynote

* Proven success in using discretion, judgment, working well independently and collaborating with teams across an organization

* Demonstrated ability to be a strong team collaborator and adapt to a fast-paced, ever-changing environment

* Must be a proactive self-starter, with proven ability to handle multiple projects, supporting multiple people and meeting deadlines

Responsibilities

Provide top notch support to Department Head and several designated VP's and Directors. As part of the Operations team, this role will also report to the Office Manager.

Responsibilities include:

* Represent OMG23 in interactions with clients, vendors, and the larger Omnicom Media Group network

* Demonstrate good judgment and discretion related to confidential and sensitive matters and information

* Manage all correspondence professionally

* Manage Department Head's calendar, including flagging and resolving conflicts and inconsistencies and making sure that the Department Head is aware and prepared for all meetings

* Coordinate all logistics for meetings and events both internally and with clients and vendors, including but not limited to:

* Coordinating schedules

* Sending Outlook calendar invitations with meeting details

* Booking meeting rooms and ordering catering

* Securing drive-on passes for team members visiting clients on the studio lot

* Assist in escalating IT issues when necessary

* Assist with corporate initiatives including but not limited to conferences, industry events, press correspondence and corporate events

* Manage expense reports

* Coordinating travel arrangements including compiling and monitoring itineraries

* Coordinate and send gifts to clients, vendors and department members, as requested

* Support account teams with group and client projects including but not limited to ordering supplies, compiling reports and creating binders

* Support Manager of Business Operations with office management projects

* Support the operations team with coverage for Administrative Assistants and Receptionist, as needed

This is a hybrid role based in Burbank, CA.

Compensation Range: $34,000 - $60,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, Benefits include: health/vision/dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation, sick, personal days, paid parental leave, and paid medical leave, STD/LTD insurance benefits.

OMG23 is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.