Job Summary:

We are seeking a highly organized and detail-oriented Assistant to join our team. The Assistant will provide administrative support to ensure efficient operation of the office. The ideal candidate will have excellent phone etiquette, strong organizational skills, and the ability to multitask in a fast-paced environment.

Responsibilities:

- Answer and direct phone calls with professionalism and courtesy

- Contact Clients for follow up and penidng matters.

- Document Creation, Includign Billing and Invoices.

- Assist with document management, including scanning, and cloud base filing.

- Manage correspondence through email, DocuSign, and other platforms

- Coordinate and schedule appointments, meetings, and travel arrangements

- Maintain office supplies inventory.

- Assist with event planning and coordination

- Provide general administrative support to CEO & Operations Director

- Create reports usig CRM Platforms such as MONDAY & TRAINUAL

Requirements:

- Associate's degree or Bachelors degree preferred

- Proven experience in office management or administrative assistant role

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

- Familiarity with Outlook Calendar for scheduling purposes

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent written and verbal communication skills

- Ability to maintain confidentiality of sensitive information

- Experience with front desk operations is a plus

- Knowledge of project coordination is a plus

This is a full-time position with regular office hours. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply.

Job Type: Full-time

Pay: $12.00 - $15.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Ability to Relocate:

• Tampa, FL 33609: Relocate before starting work (Required)

Work Location: In person