Position Details

Req ID:

req16087

Position Title:

Senior Administrative Support Specialist

Position Type:

Staff Full-Time

Position Number:

633623

OSU Campus:

Stillwater

Department:

Veterinary Clinical Sciences

Location Address:

Veterinary Teaching Hospital, Stillwater, OK USA

Hiring Supervisor:

Lucy Kershaw

Hiring Range:
(Contingent upon available funding):

13.50 - 17.00, Hourly

Work Schedule:

8 am to 5 pm

Faculty Appt Period:

Job Summary:

Responsible for processing bi-weekly and monthly payroll for faculty and staff to include tracking annual/sick leave. Submits and processes information annually to facilitate the selection process relating to Veterinary Internship & Residency Matching Program. Responsible for human resources functions in the VCS Department to include processing new hire paperwork, completion of EA's, fund changes, scheduling of benefits, and any other duties related to new employee hires.
Responsible for the initiation and completion of annual A&D/RPT process. Responsible for renewal of faculty licensing. 
Schedules appointments and updates the Department Head calendar. Records minutes of monthly faculty department meeting. Plans and schedules department receptions and special events.

Special Instructions to Applicants

Please submit cover letter, resume, and 3 references with application.

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School/GED. Three years of related experience. Post-secondary education may substitute for years of required experience.

Preferred Qualifications:

High School/GED. Eight years of related experience. Must have excellent interpersonal and communication skills as well as organization skills. Must be self-motivated and capable of accomplishing tasks with minimal oversight and supervision. Must be capable of interacting successfully with administration, staff and veterinary professionals. Must have MS Office experience. Confidentiality required.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.