Position Details

Req ID:

req17613

Position Title:

Executive Administrative Associate

Position Type:

Staff Full-Time

Position Number:

AS7007

OSU Campus:

Stillwater

Department:

Access and Community Impact

Location Address:

408 Whitehurst, Stillwater, OK

Hiring Supervisor:

Dr. Jason Kirksey

Hiring Range:
(Contingent upon available funding):

44,720.00 - 62,500.00, Salary

Work Schedule:

Monday through Friday, 8am to 5pm. Nights and weekends as needed.

Faculty Appt Period:

Job Summary:

The Executive Administrative Associate reports directly to the Vice President for the Division of Access and Community Impact and serves as a member of the leadership team. This is a full-time, in-person, exempt administrative position. The Executive Administrative Associate serves as the fiscal and administrative officer for the Division of Access and Community Impact, and the delegate/proxy for the Vice President in all OSU administrative systems, including Banner, AIRS, and OK Corral. This position supports and manages the day-to-day operational functions of the executive-level Office of the Vice President, including oversight of a highly active executive calendar. This includes managing the opening and closing of the office Monday-Friday from 8 a.m. to 5 p.m. The position serves as the primary contact point for all executive-level, alumni, and donor, communications in a high activity and broadly engaged office and Division. Extensive professional development and mentoring in executive administrative support will be available for the Executive Administrative Associate position.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Required Qualifications:

Highschool/GED and seven years of progressive administrative support experience, with three years of administrative support to a director level or above; post-secondary education may substitute for years of required experience.
The Executive Administrative Associate position requires an extensive working knowledge of all OSU budgeting and accounting administrative systems, including external grants; experience with OSUF accounting procedures; exceptional organizational skills; excellent communication and writing skills; advanced abilities with computer software programs, especially Microsoft Word, Excel, and PowerPoint; highly motivated ability to work autonomously on budget and accounting, personnel, and other fiscal and administrative responsibilities on behalf of the office and Division; high-level decision- making skills and intuition; and the ability to proficiently work in an inclusive environment.
Completion of professional certification program or a comparable OSU Training Certificate Program. OSU Ambassador and Leadership Development Program training certificate completion required after hire.
Proficient with software programs; Microsoft Word, Excel, PowerPoint, and Teams

Preferred Qualifications:

Bachelor's degree in business administration, accounting, finance, personnel management, or related fields. 

Seven years of progressive administrative support experience in an academic area and/or administrative office in higher education. A demonstrated commitment to supporting and advancing a culture of inclusion. 

Completion of professional certification program or a comparable OSU Leadership or Administrative Certificate Program.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.