Essential Duties and Responsibilities

• Ensures payrolls are processed timely and accurately
• Review and process employees’ time worked into the payroll system electronically or uploaded via approved spreadsheets.
• Reviews payroll documentation for accuracy through various reports and makes any necessary adjustments or corrections to ensure the accuracy of earnings and hours worked. 
• Processes employee changes in the payroll system via approved personnel change forms, including deductions, garnishments, levies, and benefits.
• Answers inquiries regarding employment verification, including employee inquiries and requests regarding payroll matters
• Works cooperatively with Accounting, Human Resources, and Operations on all payroll-related issues.
• Provides quality customer service (either written or verbal) to all employees within the Agency.
• Reviews non-exempt personnel time sheets for compliance with wage and hour laws.
• Processes manual checks as requested and approved by management.
• Prepares various payroll reports, including the salary matrix.
• Maintains client confidence and protects operations by keeping information confidential.
• Assists Finance with month-end related activities, analysis, and reporting.
• Assists with external audits by providing supporting records and documentation;
• Performs monthly reconciliation of payroll earnings, cash analysis, and bank reconciling items for review by the Controller.
• Works on all aspects of year-end processing for accurate and timely distribution of W-2 statements.
• Prepares, reconciles, and generates payroll reports for the annual Worker’s Compensation audit.
• Ensures accuracy of payroll system calculations and time management system.

Payroll Specialist
• Trains agency staff as appropriate on the payroll system.
• Maintains policies and procedures for payroll processes.
• Creates monthly payroll statistics for review by Finance leadership.
• Performs related duties as required

This list of essential functions is not intended to be exhaustive. One Hope United reserves the right to
revise this job description as needed to comply with actual job requirements.

Qualifications

• Education BA/BS degree preferred or Payroll Certification
• Experience 3 - 5 years of experience in electronic payroll system experience preferred.
• Valid driver’s license and acceptable driving record with OHU-required levels of coverage for auto insurance

Required Skills
• Possess excellent analytical and critical thinking skills.
• Working experience of multi-state payroll tax at the federal, state, and local levels.
• Ability to adapt to changing work priorities while meeting deadlines and schedules with frequent interruptions.
• Maintaining confidentiality.
• Advanced skills in Excel.
• Previous experience in a non-profit agency is preferred.
• Excellent interpersonal skills as well as good verbal and written communication skills
• Willingness to be a dynamic team member.
• Strong computer skills and knowledge of relevant technology.
• Willingness to learn about all areas in the agency.

We Invest In You!

• Competitive pay and benefits, plus tuition reimbursement
• Generous vacation and PTO plans
• Health, dental, vision, 403b Retirement, flexible spending accounts, Agency paid life and LTD, supplemental life insurance.
• Career ladders, professional development, and promotion opportunities
• Leadership opportunities on site-based Center Management Teams
• Relocation assistance is available

A Different Kind Of EmployerOne Hope United is strong and ready to grow. Are you ready to grow with us?

• 800 talented professionals strong, serving 10,000 children and families in Illinois, Wisconsin, Missouri, and Florida
• Fiscally stable, $50 Million agency-- strong since 1895
• Energetic leadership and a rich community of support

One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. One Hope United participates in e Verify.

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.