TITLE: Receptionist

DIVISION: Business and Finance

REPORTS TO: Chief Financial Officer

EMPLOYMENT STATUS: Part-Time

FLSA STATUS: Non-Exempt

JOB SUMMARY: The Receptionist is responsible for answering and routing phone calls, greeting visitors, distributing information, and providing support services to the Business and Finance Division. This is a part-time position (20 hours per week), but hours may fluctuate based on business need.

DUTIES & RESPONSIBIITIES

• Staff the OSBA reception desk during business hours
• Greet and assist visitors
• Answer all calls received by the main switchboard, route calls and take messages
• Sort and distribute mail
• Inventory and purchase pop for the kitchen and board room
• Inventory and purchase office supplies as assigned
• maintain a resource book of OSBA informational materials to aid in answering telephone inquiries and the Building Directory and Emergency Procedures Guide
• Provide administrative support to division personnel and other staff members as assigned
• Perform monthly alarm testing
• Maintain driver’s license and automobile insurance records for all staff members
• Asist with managing the phone back-up list as needed
• Assist with invoice preparation and processing payments for the insurance agency
• Prepare correspondence and certificate of coverage notices for the OSBA Insurance Agency
• Co-manage the office supply inventory

QUALIFICATIONS

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Strong relational and interpersonal skills
• Proficient with Microsoft Office or similar software
• Valid driver’s license

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds
• Repetitive hand motion
• Remote work

ADDITIONAL DUTIES: For OSBA to remain efficient as a service based organization, team members are expected to exhibit a high level of flexibility regarding any duties that may be situationally assigned outside of this job description.

PERKS AND BENEFITS

• Paid time off (vacation & sick)
• Professional Development funds and opportunities
• Generous employer contribution to company profit sharing plan

OSBA is committed to cultivating an environment that promotes diversity as a fundamental value. We welcome employees with a range of experiences, backgrounds, and perspectives.