Salary : $34,340.80 - $51,521.60 Annually
Location : Miami Gardens, FL
Job Type: Full-time
Job Number: 0005-024
Department: Office of the City Manager
Opening Date: 04/01/2024
Closing Date: 4/14/2024 7:00 PM Eastern
General Description

This position performs a variety of office support work as a member of the support staff, performing administrative and secretarial duties. Work involves the use of a personal computer, a variety of software applications, and other office equipment.
Essential Job Functions

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.

Sets up and maintains a variety of manual and/or electronic files in order to track and facilitate storage and retrieval of information.

Assists in the preparation of agenda packets.

Assists in the preparation for various meetings.

Maintains and updates a variety of databases and spreadsheets in order to facilitate information recording, storage and retrieval.

Schedules or confirms attendance of staff or others at a variety of meetings; makes travel arrangements.

Acts as receptionist or desk clerk; answers routine questions regarding City activities; directs callers to proper places on basis of their business requests; assists public in the preparation of routine forms and statements.

Answers and routes telephone calls in a tactful and efficient manner; takes accurate and complete messages for staff and/or council members.

Orders supplies.

Receives and processes requests for materials and information received by telephone, fax, email, or in person.

Sorts mail and directs it to the appropriate person.

Handle payroll related activities; track and input payroll and leave records; maintain confidential information; prepare performance evaluations.

Requisitions tools, materials, supplies, and equipment for the division; maintains inventory of items.

Performs related work as required.
Minimum Qualifications

Knowledge, Skills, And Abilities: Knowledge of procedures for operating various office equipment, including personal computers. Knowledge of standard formats used for a variety of letters, memos, and related documents. Knowledge of English spelling and grammar.

Ability to operate a personal computer to prepare a variety of correspondence using a variety of software/applications. Ability to compose letters, memos, and related documents covering a variety of routine work related topics. Ability to operate a variety of standard office equipment. Ability to sort/file alphabetically, chronologically, and numerically. Ability to keyboard. Ability to prioritize work activities. Ability to establish and maintain effective working relationships with co-workers, other departments, council members and the public in a manner conducive to full performance and high morale. Ability to work effectively with confrontational persons both in person and by telephone. Ability to communicate effectively both orally and in writing and understand and follow oral and written instructions.

Education & Experience Requirements: Graduation from high school or equivalent; two (2) years of administrative/secretarial experience. Bachelor's degree preferred. Experience working in municipal government and delivering exceptional customer service highly desirable. Must possess and maintain a valid Florida Driver's License throughout employment.
Benefits are available to FULL-TIME employees only.
The City of Miami Gardens offers a comprehensive benefits package, including 176 hours of Personal Time Off (PTO) in lieu of vacation and sick time and 12 paid holidays (11 holidays and 1 floating holiday).
The City participates in the retirement plan administered by the Florida Retirement System (FRS), which requires a mandatory 3% contribution.
Additional voluntary benefits (fully paid by the employee, but payroll deductible): dental insurance, vision insurance, flexible spending account, 457 Deferred Compensation plan, Roth IRA, additional life insurance, short-term and long-term disability insurance, supplemental insurance plans, legal and identity theft coverage.
01

Which best describes your level of education?

• High School Diploma or GED
• Some College
• Minimum of 60 College Credits or more
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Higher

02

How many years of administrative or secretarial experience do you have?

• No Experience
• Less than 2 years experience
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

03

Do you currently possess a valid State of Florida Driver's License?

• Yes
• No

Required Question