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Office Manager - Webb City

Crowder College

Neosho, MO | Full Time

$38k-49k (estimate)

4 Months Ago

Office Manager - Webb City

Crowder College Neosho, MO

$38k-49k (estimate)

Full Time 4 Months Ago

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Crowder College is Hiring an Office Manager - Webb City Near Neosho, MO

POSITION DESCRIPTION

JOB TITLE: OFFICE MANAGER (ADMINISTRATE ASSISTANT)

DEPARTMENT: WEBB CITY CAMPUS DIVISION: WEBB CITY

HOURLY WAGE: $12.92, COMMENSURATE WITH EXPERIENCE HOURS PER WEEK: 40

FLSA: NON-EXEMPT / RANGE 4

IMMEDIATE SUPERVISOR: DIRECTOR OF WEBB CITY CAMPUS

SCHEDULE DETAILS: 12 MONTHS FULL – TIME / CLASSIFIED

DATE OF LATEST REVIEW/REVISIONS: SEPTEMEBER 2023

Position Summary
The Office Manager of the Webb City Campus Provide all primary clerical and administrative support for the Webb City
Campus, ensuring smooth and efficient office administration and serving as the main point of contact for the Campus
Director.

Under general direction of the Director of the Webb City Campus, this position also performs a variety of duties and
performs related work as required.

Essential Job Duties
• Coordinate the day to day operation of the Webb City Campus offices and maintain the Director’s schedule.

Encourage, support, and assist all students, faculty and staff members.
Type or key in a variety of documents, composing correspondence as directed and proofread work for accuracy.
Organize and maintain the office filing system; filing correspondence and other documents as required utilizing

computerized database and spreadsheet programs in addition to manual systems.

Answer telephone and greet visitors, responding to questions, ascertaining nature of requests and directing

accordingly, taking accurate messages as necessary.

Coordinate front desk coverage with work-study and other personnel and submit time sheets for all staff. Submit

all paperwork for new student hires for work-study and tutoring to all necessary offices.

Act as the purchasing agent for the Campus; determining the most cost efficient way to purchase office,

instructional, and maintenance supplies, as well as vending machine needs and purchases by other departments
on behalf of the Campus.

Assist in organizing and coordinating special events such as open houses, workshops or council meetings,

arranging for rooms, room setups, meals and refreshments as necessary.

Schedule classrooms, community building use, and fleet use. Make other related arrangements as necessary.
Report all computer and technology issues to the Information Technology department as needed and assist

students and staff with technology issues.

Process all paperwork necessary for student enrollment and payment, administer assessment tests as necessary,

and make student ID’s.

Reconcile budget monthly and supervise daily bank deposits of funds received at the Campus.
Enter course schedule in JZ database system.
Process all pay requests electronically and reconcile statements monthly.
Monitor opening and closing classrooms and buildings when security personnel are not available. Check for items

that need maintenance attention.

Prepare enrollment schedules for students and individual advisors, checking to see if all students are ready to

enroll.

Keep current and in stock all forms, program information, fliers and other paperwork needed to provide services

for students. Print forms from student support departments and make available for students such as admissions,
financial aid, records, testing, transfer and career services, etc.

Assist with duties of the Student Services Coordinator and other advising and student service staff and perform

work for them as needed, including data entry.

Assist with testing services including but not limited to entrance testing, online testing, make-up exams and

assignments, “special needs” testing, and non-Crowder testing services.

Perform other related tasks as required.

Required Knowledge, Skills & Abilities

High School diploma or equivalent.
Two years full-time related work experience.
Well-developed spelling, grammar, and proofreading skills.
Ability to key routine documents at a level normally acquired through one year of touch typing course work or on-

the-job training.

Knowledge of general office procedures and office filing systems.
Ability to perform multiple tasks and remain calm during frequent interruptions.
Ability to establish and maintain positive working relationships with other employees.
Ability to handle confidential material judiciously.

Preferred Knowledge Skills & Abilities
• One (1) year of related Administrative Assistant work experience.

Associate's degree or two (2) years directly related full-time work experience.

Information Technology Abilities

Ability to operate a personal computer within the Crowder College Network environment using the currently

available Microsoft Windows operating system. (i.e. Word, Excel)

Ability to operate standard office equipment such as computers, desktop calculators, copiers, and telephones.
Ability to use E-mail and associated calendaring/scheduling applications.
Keyboard proficiency.
Ability to learn and use other computer programs as needed

Positions Supervised

Part Time Secretary and Work Study Receptionist

Working Environment:

Work is performed primarily in an office environment and may involve frequent interruptions and distractions.
May require extended periods of time viewing computer monitor or standing.
Normal college working hours but adjustment of hours involving evening and/or weekend work may be required

from time to time.

A neat appearance and appropriate business apparel are required.
The conditions herein are representative of those that must be met by an employee to successfully perform the

essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.

Physical:

Will involve indoor and outdoor mobility within the campus.
Input, access, and distribute information using computers.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to

handle or feel; reach with hands and arms; stoop, kneel, or crouch; and talk or hear. Specific vision abilities
required by this job include close vision.

The conditions herein are representative of those that must be met by an employee to successfully perform the

essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.

Creative and Analytical Skills

Ability to apply critical and analytical skills to successfully perform job responsibilities and carry out instructions

furnished in written, oral, or diagram form.

Ability to devise or modify methods or processes to solve specific problems.
Identify problems and develop recommended solutions for policies and procedures.

Language/Communication Skills

Ability to communicate effectively with a variety of people, including faculty/staff, students and the general public.
Ability to effectively explain regulations, rules, and procedures.
Effective telephone communication skills, including the ability to provide information verbally and with a friendly

demeanor.
***CROWDER COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS POSITION DESCRIPTION IN ANY
WAY THE INSTITUTION DESIRES. THIS POSITION DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES,
INCLUDING ESSENTIAL JOB DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS POSITION
DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP
REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY
ACCOMMODATE QUALIFIED INDIVIDUALS WITH A DISABILITY.