Location: 4060 Galt Ocean Drive, Fort Lauderdale, FL, USA, 33308

Status: Full-Time

Salary: From $40 000 to $50 000 per year plus benefits

Ocean Sky Hotel & Resort is a must-visit destination for ocean enthusiasts and hospitality enthusiasts alike. Our ideally located hotel in Fort Lauderdale, Florida, offers much more than breathtaking ocean views. Get ready to experience a unique professional journey, surrounded by a dedicated and passionate team. Join Ocean Sky Hotel & Resort and become part of a company that pushes boundaries to provide our customers with unforgettable moments by the ocean.

Reporting to the Onsite Chief Accountant and to the Corporate Human Ressources Director for the human ressources and payroll functions, the Administrative Assistant is responsible for managing the accounts receivable, processing purchase orders, guiding new team members through onboarding processes, and follow HR topics such as recruitment, training and employee relations. This role embodies our commitment to excellence in guest service and operational efficiency. With a focus on collaboration and attention to detail, the Administrative Assistant contributes to the smooth functioning of our establishment, enhancing the guest and employee’s experience at every turn.

Responsibilities:

• Oversee the accounts receivable function, ensuring timely and accurate invoicing for services rendered in the hospitality industry.
• Streamline the onboarding process for new recruits and serve as the primary internal liaison for employee inquiries regarding HR and Payroll matters.
• Following up and coordinate the Training plan with the guidance of the corporate HR team.
• Report employee relation issues to the Corporate HR Director to confirm which action should be taken.
• Manage purchase orders (POs) for supplies and services required for hotel operations, verifying adherence to budgetary constraints and quality standards.
• Liaise with suppliers and internal departments to resolve any discrepancies in invoicing or orders, maintaining positive relationships to ensure seamless procurement processes.
• Liaise with internal departments and the corporate HR team for recruitment needs such as job posting.
• Optimize collections and minimize outstanding accounts receivable balances, contributing to improved cash flow management.
• Generate comprehensive reports on accounts receivable status, offering insights and recommendations to enhance financial performance within the hospitality sector.
• Collaborate with the accounting team to streamline month-end and year-end closing processes, adhering to industry-specific regulations and standards.
• Assist the Chief accountant with the in-house payroll process with our external payroll team.
• Maintain meticulous records and documentation for all accounts receivable transactions, adhering to industry-specific compliance requirements.
• Provide support and guidance to the hotel staff regarding accounts receivable, HR and payroll policies and procedures, fostering a culture of accountability and responsibility.

Qualifications:

• Proficiency in hospitality-specific accounting software and Microsoft Office Suite.
• Exceptional attention to detail and accuracy in data management, with a focus on maintaining high standards of customer service.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and with external stakeholders.
• Proven ability to prioritize tasks and meet deadlines in a dynamic, fast-paced hospitality environment.
• Ability to work autonomously and as part of a team, demonstrating adaptability and resilience in the face of challenges within the hospitality industry.
• Integrity and respecting confidentiality of sensitive information.
• Bachelor's degree in Accounting, Finance, Hospitality Management, Human Resources, or in any other related field, is an asset.
• Previous experience in accounts receivable or financial roles within the hospitality industry is an asset.
• Previous experience in human resources and payroll within the hospitality industry is an asset.
• Knowledge of procurement processes and procedures within the hospitality sector is an asset.
• Familiarity with onboarding processes for new hospitality employees is an asset.

Languages: The knowledge of English in both spoken and written communication is required for this position, French and Spanish will be considered an asset.

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Who are we:

Tidan is a hotel and real estate group in business for 52 years with a portfolio of 12 hotels and more than 65 real estate properties, as well as the largest tennis club across North America. To learn more about Tidan, visit our website: https://www.tidan.com/en/.

Why join our team:

Apart from competitive salaries, we offer benefits, such as group insurance which constitutes life insurance, disability insurance and medical and dental insurance, in addition to vision care. Our employees have 24/7 virtual access to healthcare professionals through the Employee Assistance Program. You have personal days and vacations that are planned according to the social life at the heart of the company, especially after the pandemic, each hotel has a social calendar. The Tidan Human Resources team is always there to listen to you and support you on your journey through the company.

We believe in teamwork and are committed to creating a high-performing team, whether through training or by strengthening team relationships. We have an admiration for our employees who set themselves professional challenges and we support them in achieving them. Take the step and join the Tidan team through our many job opportunities, whether in the hotel or real estate sector, there is a place for you.

Department and the hotel you join. A bonus is also provided via our referral program and more.