This role serves as critical support to the GM and AGM. The position requires a high level of confidentiality and discretion while providing excellence in customer service. Primary responsibilities include managing schedules, coordinating meetings, handling correspondence, presentations, reports, and research. Acting as the primary liaison amongst leadership, corporate, staff, clients, contract partners, and other key internal and external stakeholders. They must possess strong organizational and communication skills, attention to detail, and proficiency in office software. Multitasking effectively is an essential quality for success in this role.

This role will pay a salary of $26.00hr to $30.00hr.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

expires 7/01/2024

• Organize and expedite General Managers correspondence, as well as provide administrative support to other departments as requested
• Manage travel arrangents for General Manager
  Supervise/Train/Schedule all Receptionists
  Perform all word processing and spreadsheet related duties
  Open and distribute all MCC mail as well as stamp and prepare all outgoing mail
  Log-in, endorsement and date stamp all checks on a daily basis and forward to
  accounting; provide copy of log-in sheet to Civic accounting
  Coordinate in-house signage and perform daily updates on the informational
  monitors, exterior and interior marquees
  Update and distribute event reservation summary
  Monitor and update contracts and addendums in event files
  Prepare all License Agreements
  Receive from booking: Contract info & Estimate
  Create and Print Rent Waiver to the City, if required
  Make Contract File -include all paperwork and manage file distribution
  Manage monthly calendar and distribbution to departments
• Update/maintain all contract files
  Make sure all paperwork is scanned into booking system as they are received
  File completed file in the filing cabinet in assigned area
• Inventory and order ofice supplies
  All other duties as assigned

• Associates degree from accredited college or university with major coursework in accounting or finance preferred, but not necessary.
• Mnimum of 1 year accounting experiance
• Solid understanding of and ability to apply generally accepted accounting principles and procedures.
• Strong interpersonal skills necessary, including excellent verbal and written communication skills.
• Excellent organization skills.
• Ability to work independently and as part of a team.
• Sage 100 and ADP Payroll Software experience preferred but not necessary; will train.
• Proficient in Mocrosoft Office