Overview

The Accounting Payable Clerk is responsible for managing the venue’s accounts payable process and function in a professional and knowledgeable manner.

This role will pays a wage of $25 to $27.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Responsibilities

Key Responsibilities:

• Manage day-to-day operations of the Accounts Payable.
• Ensuring the complete and accurate processing of validating invoices.
• Responsible for managing processes for all disbursements.
• Reconcile accounts payable activities to ensure that all bills are paid accurately.
• Manage the compiling of invoices from vendors for coding on a weekly basis.
• Enter new vendors with complete billing and payment remittance information.
• Assist in the monthly and year-end closing and accrual process.
• Manage all vendor payments and expense reimbursements.
• Balances and maintains subsidiary accounts by allocating, posting, verifying, and reconciling accounts payable.
• Prepare vendors reconciliations and communicate discrepancies to management and vendors.
• Develop and document business processes and accounting policies to maintain and strengthen internal control.
• Monitor and manage accounts payable aging to ensure that payments are made within the agreed-upon terms to avoid late fees and maintain good vendor relationships.
• Reconcile statements, invoices, & and payments, ensuring that all transactions are accounted for accurately.
• Prepare and provide documentation for internal and external audits related to accounts payable.
• Performs payable check run once invoices have been approved with corresponding back up on a weekly basis.
• Make sure expenses and invoices are approved in a timely fashion.
• Provide training and support to other departments or personnel on AP policies and procedures as needed.
• Process stop payments on checks.
• Process monthly sales tax payment
• Perform balance sheet reconciliation to ensure accuracy of financial statement.
• Maintain all Accounts Payable files in accordance with Corporate Policy.

 Other:

• Assist with the annual audit process.
• Provide coverage support for the Accounting Department during holidays and as needed based on business needs.
• Be aware of and comply with the company policies and guidelines in areas related to human resources, IT, administration, accounting, audits, and working hours.
• Other duties, responsibilities and special projects as assigned by the Director of Finance or Accounting Manager.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

Qualifications

EDUCATION AND EXPERIENCE:

• Associate degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required.
• At least three (3 ) years of Accounts Payable experience preferred.
• Complete understanding of Generally Accepted Accounting Principles (GAAP)

SKILLS AND ABILITIES:

• Good computer skills with a knowledge of standard bookkeeping and spreadsheet programs
• Excellent math skills and attention to detail.
• Ability to interact with all levels of staff, including management and clients. Excellent organizational, planning, communication, and interpersonal skills.
• Ability to work independently and in a team environment with adaptable and flexible mindset.
• Use 10-key typing skills of efficient data entry.
• Work in a fast-paced accounting environment

COMPUTER SKILLS:

• To perform this job successfully, an individual should know accounting software (Sage 100 Preferred)
• Must have advanced computer skills in Microsoft Office 365 (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook).

CERTIFICATES, LICENSES, REGISTRATIONS:

• No certifications are required.

WORK SCHEDULE:

The work schedule for this position typically involves a 5-day work week Monday through Friday 8:30AM-5PM which are the Administrative Offices regular business hours. However, schedules may fluctuate based upon the needs of the community, special projects assigned and/or events.

Must have the ability to work some irregular hours which may include overtime due to business needs and may include days, evenings, weekends, and holidays.