15 Chief of Administrative Services Jobs in New York, NY
NYC Careers is Hiring a Chief of Administrative Services Near New York, NY
Chief of Administrative Services
Chief of Administrative Services
- Agency: DEPT OF ENVIRONMENT PROTECTION
- Job type: Full-time
Location
NYC-ALL BOROS
- Title Classification: Exam may be required
Department
Dept of Environment Protection
Job Description
considered.***
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.
The Bureau of Wastewater Treatment’s Employee services and Bureau Administration Directorship is responsible for coordinating Human Resources and Employee Services in a Bureau of about 1800 employees. This includes Personnel Services, Payroll & Timekeeping, Employee Benefits, Administrative Support, Facilities Management and Workforce Development and Training.
The Chief of Administrative Services is a key managerial role responsible for overseeing and managing a wide range of administrative functions, including travel coordination, membership management, supervision of field administrative staff, facilities management, record keeping, and archiving. The ideal candidate will be detail-oriented, possess excellent organizational and communication skills, and have a proven track record of efficiently managing administrative processes.
Under the general direction of the Director of Employee Services, with a wide latitude for independent initiative, judgment and decision making, the selected candidate will manage difficult and responsible professional organizational in the following:
- Travel Coordination:
o Develop and maintain relationships with vendors to ensure cost-effective and efficient travel solutions.
- Memberships Management:
o Keep abreast of industry trends and opportunities for new memberships that align with company objectives.
- Supervision of Field Administrative Staff:
o Conduct regular check-ins and performance evaluations to ensure staff effectiveness and development.
- Facilities Management:
o Collaborate with vendors for facility-related services and negotiate contracts as needed to provide office supplies.
- Records Management and Archiving:
o Manage the archiving process, ensuring compliance with DEP requirements.
- DCAS Test Development Process.
Qualifications:
Proven experience in administrative services, with a focus on travel coordination, membership management, and facilities management.
Excellent organizational and multitasking abilities.
Proficiency in relevant software applications (MS Office, travel management systems, etc.).
Strong communication and interpersonal skills.
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in \"1\" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in \"1\" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to \"1\", \"2\" or \"3\" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in \"1\", \"2\" or \"3\" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in \"1\", \"2\" or \"3\" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
623924
Title code
10025
Civil service title
ADMINISTRATIVE MANAGER
Title classification
Competitive-1
Business title
Chief of Administrative Services
- Experience level: Manager
Number of positions
1
Work location
96-05 Horace Harding Expway
- Category: Administration & Human Resources
Job Summary
Full Time
$92k-129k (estimate)
03/15/2024
05/14/2024
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