Job Duties

• Answer phones and greet visitors

• Schedule appointments and maintain calendars

• Schedule and coordinate meetings

• Collate and distribute mail

• Prepare communications such as memos, emails, invoices, reports and other correspondence

• Write and edit communications, from letters to reports and instructional documents

• Create and maintain filing systems, both electronic and physical

Desired Experience

• Routine administrative functions including: prioritizing multiple assignments, scheduling meetings and conference calls; maintaining electronic schedules/calendars, and various tracking systems; answering telephone calls, typing correspondence, and ordering office supplies.

• Providing high level administrative support for project-specific workgroups, including taking notes and compiling minutes, synthesizing information, and preparing reports.

• Monitoring shared email inboxes for incoming correspondence, verifying the accuracy of information provided, referring inquiries to appropriate staff for processing, and following up as necessary to ensure a timely response.

• Completing special assignments and other necessary administrative functions as assigned.

• Proficiency with Microsoft Office software, including but not limited to, Outlook, Word and Excel.

Preferred Qualifications:

• Previous experience working for a Federally funded nutrition program, such as WIC.

• Experience working in a fast-paced office setting, conducting a wide range of administrative tasks to support program operations.

• Experience working in a government setting.

• Proficiency with Microsoft Office SharePoint and PowerPoint, and WebEx.