Position Overview:

The Accounting Assistant plays a pivotal role within the business

office through accurate reporting, and maintaining the integrity of all documents handled

by the business office. As the primary custodian of student ledgers, vendor transactions

and various accounting records, this position serves as the frontline representative for

business office inquiries from students, staff, faculty, and external parties through

various communication channels including phone, email, walk-ins, and virtual

appointments.

Essential Functions:

• Process accounts payable by receiving, processing, verifying, scanning, entering and reconciling vendor invoices and expense reports.
• Monitors and records company credit card activity.
• Verifies Federal ID for new vendors through obtaining Form W-9.
• Pays vendors by monitoring, scheduling and preparing checks, and resolving invoice, or payment discrepancies and documentation.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains accounts payable aging.
• Maintains student ledgers with meticulous attention to detail, acting as the official gatekeeper of student accounts.
• Creates student budgets from enrollment agreements and installment contracts.
• Posts student payments by recording cash, check, electronic and credit card transactions.
• Tracks revenues by verifying and entering transactions from all sources.
• Resolves collections by examining student payment plans, payment history, and activity related to student payment.
• Performs the student collection process.
• Creates and distributes invoices for agencies and employers.
• Monitors student accounts receivables by tracking, researching and resolving unpaid invoices.
• Reconciles student information system to accounting system.
• Maintains historical records by scanning and filing AP and AR documents.
• Tracks and orders requisition requests.
• Participates in accounting month and year end process and reporting.
• Ensures prompt response to student account and vendor requests.
• Collaborates and works with offices such as Admissions, Financial Aid, Registrar and Student Services on coordination of data files and process flow to make the student information system operations as seamless as possible for the students.
• Participates in graduation process.
• Provides project assistance.
• Meets KPI’s and goals as established by supervisor.
• Performs administrative duties as assigned.

Essential Skills

• Detail-oriented and customer service focused.
• Demonstrated computer proficiency using Microsoft Office Suite (Word, Excel, etc.) or equivalent software, the internet, email messaging, and a variety of software applications.
• Strong interpersonal and communication skills and the ability to work effectively with diverse population.
• Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing with students, faculty, staff, and visitors. Skill in independently composing letters, memos, reports, and written communication materials using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
• Skill in accurate record keeping with strict attention to detail. Skill in organizing tasks, documents and materials with efficiency and accuracy.
• Proven record of accountability, follow-up and follow-through.
• Ability to use independent judgment and to manage and impart information to a range of institutional colleagues.
• Ability to foster a cooperative work environment.
• Ability and flexibility to prioritize, regroup, strategize and multitask.
• Skills in judgment and decision-making, problem solving.
• Abilities in problem identification, reasoning, ability to develop original ideas to solve problems.
• Demonstrated ability to work effectively in a service environment that is subject to frequent interruptions and skill in setting priorities that accurately reflect the relative importance of job responsibilities.
• Ability to calculate and manage accounting figures and basic understanding of accounting principles.
• Confidentiality a must!

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Scarborough, ME 04074: Relocate before starting work (Required)

Work Location: In person