At NorthBay Health the Executive Assistant is responsible for providing administrative and office management support to the President/CEO & NorthBay Health Corporation Board of Directors. This position requires the ability to possess at a higher level, excellent communication and diplomatic skills, ability to work independently, high attention to detail, and most importantly, the ability to maintain confidentiality due to the nature of the business conducted within the CEO Office and divisions of the organization.

PRIMARY JOB DUTIES

1. Coordinates monthly NorthBay Healthcare Corporation (NBHC) Board of Directors meetings, executive sessions, board committee meetings; and Joint Boards of Directors meetings as requested. Takes and types meeting minutes; maintains minutes’ binders, resolutions, Bylaws and other related documentation. Prepares monthly Board meeting agenda and exhibits. Administers and maintains Board portal (BoardEffect). Handles and maintains other Board related business as needed. Coordinates special-called meetings and special events or projects as requested.
2. Must have a high degree of expertise in communications. Responsible to manage all communication originating from the CEO’s office.
3. Handles clerical and administrative aspects associated with the day-to-day operations of the CEO Office. Acts as liaison regarding patient and or other concerns and/or requests directed to the President/CEO office. 
4. Schedules and coordinates monthly senior management and leadership team meetings in collaboration with the President/CEO. Handles all meeting logistics, including reserving conference room, ordering food, ensuring AV equipment is available, collaborate with guest speakers and/or their staff regarding logistics/presentations, and finalizes and distributing meeting agendas, attends meetings and takes meeting minutes. Must have a high degree of expertise in PowerPoint and other executive level presentation formats. 
5. Schedules quarterly Town Hall meetings as requested by the President/CEO, and includes reserving conference room locations, notifying senior management and public relations staff of upcoming Town Hall meetings, ensuring AV equipment is available, and sending out advance notice via e-mail to employees of Town Hall meeting dates, times and locations.
6. Promotes and maintains a safe, professional working environment and ensures appropriate conduct in all aspects of job performance functioning as Safety Resource Staff for the Executive Office. Provides department-specific safety annual reviews and training as required and ensures documentation is recorded and filed. Conducts department safety monitoring as required.
7. Must be exceptionally proficient with Social Media, with demonstrated skills to represent NorthBay and the CEO, providing executive level responses, posts and all interactions.